Executive Assistant

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September 3

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Scale Virtually VA

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B2B • HR Tech • Productivity

Scale Virtually VA is a world-class staffing agency that specializes in providing skilled virtual assistants to help businesses streamline operations and enhance productivity. They offer customized solutions for administrative tasks, marketing, sales, and real estate services, allowing companies to focus on core revenue-generating activities. Through a comprehensive recruitment process, Scale Virtually ensures that the right talent is placed in the right roles, facilitating rapid business growth and operational efficiency.

51 - 200 employees

🤝 B2B

👥 HR Tech

⚡ Productivity

📋 Description

• Act as the primary point of contact for company executives and external/internal clients seeking communication with the CEO. • Manage project initiatives for the CEO's three companies simultaneously. • Coordinate and maintain appointment schedules and calendars for each company. • Plan and schedule meetings, conferences, and travel for the CEO and team members. • Handle logistics for events, including collateral management. • Take meeting minutes and maintain accurate records on various platforms. • Maximize the CEO's time by handling correspondence, drafting documents, and initiating calls on their behalf. • Facilitate internal communication and assist in change management. • Produce reports, presentations, and briefs for each company. • Identify and suggest more efficient office processes. • Review and recommend changes to policies and procedures. • Conduct needs analysis, SWOT analysis, root cause analysis, SMART goals, and action planning. • Perform other executive admin responsibilities as needed.

🎯 Requirements

• Willingness to do voice tasks • Minimum of 4 years experience in administration and executive assistance. • Experience working closely with C-Suite executives. • Solid project management skills. • Ability to function as an individual contributor and work well with teams. • Strong multitasking and prioritization skills. • Critical thinking and the ability to think on your feet. • Excellent time management skills. • Highly organized, patient, and able to maintain confidentiality. • Proficient in online tools such as Google Suite applications. • Quick learner with superb interpersonal skills. • Excellent verbal and written communication skills with close to zero regional accent. • Ability to work independently and under pressure of deadlines. • Commitment to a full-time job. • Comfortable working during U.S. operating hours (Night Shift).