Marketing and Business Development Operator – Engineering, AEC Focus

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🕒 May 12

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Scale Virtually VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

👥 HR Tech

⚡ Productivity

B2B • HR Tech • Productivity

Scale Virtually VA is a world-class staffing agency that specializes in providing skilled virtual assistants to help businesses streamline operations and enhance productivity. They offer customized solutions for administrative tasks, marketing, sales, and real estate services, allowing companies to focus on core revenue-generating activities. Through a comprehensive recruitment process, Scale Virtually ensures that the right talent is placed in the right roles, facilitating rapid business growth and operational efficiency.

📋 Description

• Reopen dormant relationships with architects and developers • Initiate new conversations with relevant firms • Maintain a disciplined outreach cadence • Capture real market feedback • Remove all admin and coordination load from the President • Review history, extract context, and initiate outreach with relevance • Initiate calls via RingCentral and follow up via email • Adapt the conversation in real-time when speaking to architects or developers • Move immediately to secure a meeting, call, or in-person lunch for the President • Log outcomes, next steps, and key relationship insights in the tracker • Ask directly why a deal is lost or stalled and document factors • Build and maintain a structured outreach tracker • Execute follow-ups without being reminded • Adjust outreach targets and cadence when priorities shift • Review firms' websites, leadership, and recent projects before contacting • Select targets aligned with high-end positioning • Coordinate calendars and lock in schedules for meetings • Draft emails in client’s voice—clear, concise, and professional • Organize inbound communications and ensure nothing gets lost • Track deadlines, missing items, and follow-ups for active proposals or projects • Organize and prepare information for QuickBooks coordination • Review LinkedIn activity and coordinate updates to project lists, references, or announcements

🎯 Requirements

• Proven experience doing outbound business development (calls + email) with professional clients (AEC, engineering, construction, or similar) • Comfortable initiating conversations with senior professionals without scripts • Ability to run own tracking system and follow-up cadence without supervision • Organized to the level of documenting conversations, insights, and next steps consistently • Ability to write clear, professional emails that sound like an executive—not a VA • Comfortable asking direct questions (including why proposals were lost) • Able to operate in ambiguity and build structure where none exists

🏖️ Benefits

• PTO • HMO • Fully Remote Work