Simpro Administrator – Pumping Systems

Job not on LinkedIn

🕒 3 days ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Staff Domain

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

📦 Logistics

🏥 Healthcare

📣 Marketing

Logistics • Healthcare • Marketing

Staff Domain is a company dedicated to helping individuals build fulfilling careers by providing a dynamic and supportive work environment. With offices in various locations including Australia, the United States, the Philippines, and South Africa, Staff Domain focuses on connecting job seekers with opportunities that align with their personal and professional goals.

📋 Description

• Create and update service jobs and quotes • Allocate technicians on the SIMPRO schedule and issue job details and changes to field staff and customers • Check labour, materials, plant and subcontractor costs on the correct job and cost centre • Prepare progress, completion and recurring maintenance invoices and credit notes • Chase missing paperwork so jobs are billed promptly • Allocate stock and purchase orders to service jobs, check availability, raise requests for short items and receive goods • Close out completed jobs with service reports and photos attached • Produce reports on scheduled jobs, unbilled work, overdue jobs and maintenance due • Prepare, issue and version-control ITPs for production jobs from QMAX templates • File completed and signed ITPs with job records • Chase and file test results, inspection sign-offs, material certificates and non-conformance records • Allocate stock and purchase orders to production jobs against bills of material and flag shortages • Create and maintain production jobs, sections and cost centres • Produce production reports on jobs in progress, stock allocations, outstanding purchase orders and jobs ready to dispatch or invoice • Act as the first point of contact for SIMPRO questions and coach users • Maintain SIMPRO master data and correct duplicates, errors and inactive records • Maintain forms, quote and invoice templates, checklists, custom fields and user permissions • Recommend workflow and automation improvements • Run data-quality checks and correct or escalate findings • Write and maintain how-to guides and training for new starters • Build and maintain SIMPRO reports and dashboards • Support month-end WIP and invoicing cut-off with Accounts • Liaise with SIMPRO support on faults and upgrades and maintain an issue and improvement log • Report progress monthly

🎯 Requirements

• At least 3 years’ hands-on SIMPRO experience across jobs, scheduling, stock and invoicing (or a comparable jobcosting system in a trades, engineering or manufacturing business) • Administration, service coordination or production support experience • Strong attention to detail and data discipline • Excellent written English and confident communication with Australian managers and customers • Confident with Microsoft 365, especially Excel and Outlook • Able to work independently across time zones • Reliable internet and a suitable remote work set-up • Desirable: SIMPRO training or certification • Desirable: ITP, quality documentation or ISO 9001 familiarity • Desirable: Stock control and bill of materials experience • Desirable: Smartsheet or SIMPRO report building • Desirable: Experience writing procedures or training others

🏖️ Benefits

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) • Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) • Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more!