Virtual Medical Executive Assistant, EA

Job not on LinkedIn

🔥 0 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Staffing For Doctors

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2025

🏥 Healthcare

🤝 B2B

🎯 Recruiter

Healthcare • B2B • Recruitment

Staffing For Doctors is a U. S. -based staffing service that places HIPAA-trained, specialty-matched virtual medical assistants and related clinical support staff for medical practices. Their remote team members handle scheduling, EHR documentation and charting, prior authorizations, patient communication, and other administrative/clinical tasks across dozens of specialties; hires are presented quickly (matched in 24 hours and live/onboarded within ~48 hours) at a flat $14/hr rate with no long-term contracts. The company emphasizes compliance and data security (HIPAA-trained staff, SOC 2 certified, BAA included, 256-bit SSL), white-glove onboarding via a dedicated customer success manager, and serves practices through a portal and demo/onboarding process.

📋 Description

• Manage the Practice Leader’s calendar and prioritize inbox communications • Coordinate meetings and track administrative action items through completion • Facilitate communication across practice staff, monitor delegated tasks, and manage data entry and team logistics • Research vendors, coordinate travel and purchases, handle remote errands, and solve problems independently • Oversee complex scheduling, optimize executive timelines, draft correspondence, and maintain organized Gmail/Google Workspace or Outlook inboxes • Audit and manually migrate patient records, charts, and administrative data from Elation EMR to Dakota Health • Maintain zero data loss and HIPAA compliance during EMR migration • Monitor cross-functional projects and verify deadlines and quality standards • Research, vet, and coordinate remote vendors • Manage personal and professional travel arrangements, procurement requests, and personal logistics • Draft spreadsheets, presentation materials, meeting summaries, and SOPs • Use Dakota Health’s integrated VoIP system to manage practice communication rules, routing, and vendor connections

🎯 Requirements

• Proven background supporting executive leadership, practice founders, or medical directors in an EA, PA, or Operations Coordinator capacity • Prior experience working within a U.S. healthcare environment with hands-on familiarity navigating EMR systems; Elation EMR and/or Dakota Health experience is a major advantage • High accuracy and meticulous attention to detail for auditing and manually migrating patient charts and clinical files between systems • Ability to anticipate executive needs, manage multiple priorities independently, and execute projects without constant supervision • Flawless, polished, and warm written and verbal English communication skills • Strict adherence to HIPAA regulations and absolute confidentiality when handling PHI and executive personal data • Dedicated, quiet, HIPAA-compliant home office • High-performance PC or Mac • High-speed primary internet • Backup power/internet solutions • Noise-canceling headset • Experience or background supporting a Functional Medicine, Naturopathic, or Integrative Health practice preferred • Experience with VoIP telephony management and EMR platform transitions preferred