HR, Payroll & Compliance Specialist

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Teamficient

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

🤝 B2B

B2B • Healthcare

Teamficient is a woman- and minority-owned company that provides managed remote-office solutions and dedicated virtual assistants to businesses. They supply trained, bilingual remote professionals and managed teams with US-based account managers, offering services such as administrative support, customer support, bookkeeping, technical support, and specialty support for driving schools and healthcare practices (including EHR support, patient scheduling, prescription coordination, and HIPAA/privacy training). Teamficient operates managed remote call centers, emphasizes training and security, and offers month-to-month engagements to help businesses scale and offload routine tasks.

📋 Description

• Manage day-to-day HR operations for Philippines-based and remote team members • Own and run the payroll process for Philippines-based team members • Collect, review, and validate timesheets, attendance records, leave records, and payroll inputs • Calculate regular pay, overtime, night differential, holiday pay, bonuses, deductions, allowances, leave adjustments, and final pay • Prepare payroll summaries, payroll reports, and payment-ready payroll files for review and approval • Coordinate with leadership, accounting, bookkeeping, banking partners, payroll providers, or external compliance partners as needed • Support compliance with Philippine statutory benefits and government requirements, including SSS, PhilHealth, Pag-IBIG, BIR-related payroll documentation, 13th month pay, holiday pay, overtime pay, night differential pay, leave entitlements, and other applicable requirements • Maintain accurate payroll records, employee records, contracts, HR files, organizational charts, and compliance documentation • Handle employee onboarding, orientation, documentation, regularization tracking, and offboarding • Support employee relations, workplace concerns, policy guidance, and internal HR support • Ensure HR policies, contracts, and procedures are aligned with applicable Philippine labor laws and employment standards • Track attendance, leaves, regularization dates, employment status changes, performance review schedules, and HR compliance deadlines • Prepare and maintain HR and payroll reports for leadership review • Support performance evaluations, employee development documentation, corrective action documentation, and employee engagement initiatives • Review and improve HR workflows, payroll processes, templates, contracts, handbooks, checklists, and internal policies • Ensure confidentiality, accuracy, and proper handling of sensitive employee, payroll, and company information • Stay updated on Philippine labor law, payroll compliance, statutory contribution updates, wage orders, and government reporting requirements • Recommend process improvements that reduce manual work, prevent payroll errors, improve documentation, and make HR operations easier for management and employees

🎯 Requirements

• Minimum of 5 years of experience in HR, payroll, people operations, or HR compliance • Strong knowledge of Philippine labor laws, employment standards, payroll rules, and statutory benefits • Hands-on experience running or coordinating payroll in the Philippines • Familiarity with SSS, PhilHealth, Pag-IBIG, BIR payroll-related requirements, 13th month pay, holiday pay, overtime, night differential, leave credits, final pay, and employment documentation • Experience handling employee onboarding, employee relations, HR records, contracts, regularization, offboarding, and performance documentation • Strong attention to detail and ability to manage confidential information • Excellent communication, organization, and problem-solving skills • Ability to work independently in a remote environment • Experience coordinating with finance, bookkeeping, accounting, payroll providers, banking partners, or government compliance partners • Bachelor’s degree in Human Resources, Business Administration, Psychology, Accounting, or a related field • HR, payroll, or compliance certifications are a plus • Experience supporting remote, BPO, staffing, outsourcing, or international teams is highly preferred • Strong English communication skills required

🏖️ Benefits

• Competitive salary with potential increases based on performance • Full-time position, 40 working hours per week • Paid training and performance-based bonuses • Applicable statutory or government-mandated benefits, based on location and engagement structure • Holiday pay, overtime pay, night differential pay, 13th month pay, and applicable bonuses, where required • Leave credits and additional benefits after regularization, where applicable • Long-term remote role with opportunities to improve HR systems, payroll processes, and compliance workflows