Executive Assistant

Job not on LinkedIn

November 25

🏄 California – Remote

Although this job is listed in California, this company may be open to hiring remote in other states.

⛰️ Colorado – Remote

Although this job is listed in Colorado, this company may be open to hiring remote in other states.

+2 more states

🏄 California – Remote ⛰️ Colorado – Remote 🗽 New York – Remote ☕ Washington – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Team Focus Insurance Group

WebsiteLinkedInAll Job Openings

Insurance • SaaS • B2B

Team Focus Insurance Group is a provider of flexible, cloud-based core administration and underwriting platforms designed to help insurance companies manage exposure, improve operating costs, and maximize profitability. Their InFocus Platform supports customer service, policy, billing, claims administration, and more, with a focus on real-time risk management. Team Focus offers tailored solutions and business process outsourcing (BPO) services to insurance companies, managing tasks like agency services, print, mail, and regulatory reporting. With a strong emphasis on technology and service integration, Team Focus Insurance Group caters to insurance startups and managing general agents (MGAs) by enhancing efficiency and providing bespoke software solutions.

201 - 500 employees

Founded 1998

☁️ SaaS

🤝 B2B

📋 Description

• Manage complex and dynamic calendars, scheduling meetings, travel, and events with minimal conflicts • Prepare follow-up notes and support documentation ahead of critical meetings • Ability to work on presentations and prep for internal and client meetings • Maintain strict confidentiality of sensitive organizational and personal information • Assist with project tracking, status updates, and operational initiatives as directed by leadership • Support invoice processing, and vendor coordination if applicable • Serve as a professional, polished representative of executive leadership with internal and external stakeholders • Liaise between executives, leadership teams, and departmental contacts to ensure alignment and timely follow-through • Build strong relationships across the organization to anticipate needs and streamline communication flow • Assist with planning and execution of strategic initiatives, leadership meetings, and special projects as needed • Coordinate with HR, Finance, Operations, and other departments as needed

🎯 Requirements

• Bachelor’s degree preferred; equivalent experience accepted • 3+ years of experience supporting senior or executive-level leaders • Exceptional organizational, prioritization, and time-management skills • Strong written and verbal communication abilities • High level of discretion and professionalism; able to manage sensitive information • Advanced proficiency in Microsoft Office Suite, Teams, SharePoint, and project-tracking tools • Ability to operate effectively in a fast-paced, ambiguous environment with shifting priorities

🏖️ Benefits

• Medical, Dental, Vision, Life, Pet • Flexible Spending Account • Competitive Salaries • 401K Match • Work-Life Balance: Personal Days, PTO Days, 12 Paid Holidays, Two Paid Days for Volunteer Service, Paid Parental Leave • Short and Long-Term Disability • Employee Support Programs, Including Mental Health • Tuition Reimbursement • Matching Charitable Gift Program • Lucrative Referral Program • Commuter Benefits • Flexibility: Remote and Hybrid Opportunities Available