Business Support Specialist

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Teamified

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2021

🤝 B2B

👥 HR Tech

🎯 Recruiter

B2B • HR Tech • Recruitment

Teamified is a global talent powerhouse that specializes in connecting businesses to offshore talent. They offer a comprehensive platform that simplifies the hiring process by providing access to a diverse range of skilled professionals from multiple industries. With a focus on data security and a people-first approach, Teamified aims to reduce hiring times and costs while ensuring high-quality talent matches for organizations.

📋 Description

• Coordinate and prepare new buyer’s advocate client documentation and follow up on compliance documents. • Complete engagement agreements, invoices, and file management to completion. • Obtain post-purchase/service feedback from all clients. • Manage our client’s gifting initiatives. • Oversee Google review management. • Manage onboarding and induction processes for new hires. • Maintain the leave calendar and public holiday/out-of-office schedules. • Prepare employee files, including compliance checks (BLA, Agent’s Rep). • Implement and roll out new office policies and procedures. • Organize training, wellness, and development programs for all staff. • Oversee the management of our client’s IT systems, laptops, desktops, and phones. • Order stationery and office supplies. • Prepare written administration instructions and procedures as part of the company’s quality system. • Coordinate and organize all our client’s events. • Serve as the primary point of contact for incoming calls via the office number and WhatsApp. • Daily update Insightly, leads lists, and budget spreadsheets. • Attend Monday Morning Advocacy Team Meetings – prepare stock lists, leads list, + EDM mail out. • Monitor and report on the efficiency and productivity of current policies. • Track sales and leads data. • Report on lost business, opportunities, and feedback. • Create and close client files. • Prepare weekly EDMs for the database + filter to the team. • Update social media team with client briefs + new clients. • Update and prepare property reports and CMAs. • Manage Buxton Geelong: client leads list, conversions, client invoices + payments + reporting of. • Handle general admin overflow tasks.

🎯 Requirements

• Proven experience in business support, office management, or administrative roles. • Strong organizational skills and attention to detail. • Excellent communication and interpersonal skills. • Proficiency in CRM systems (e.g., Insightly) and Microsoft Office Suite. • Ability to manage multiple priorities and meet deadlines. • A proactive, problem-solving mindset with the ability to work independently.

🏖️ Benefits

• Flexibility in work hours and location, with a focus on managing energy rather than time. • Access to online learning platforms and a budget for professional development • A collaborative, no-silos environment, encouraging learning and growth across teams • A dynamic social culture with team lunches, social events, and opportunities for creative input • 13th Month Salary