Executive Assistant

1 hour ago

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Teamified

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B2B • HR Tech • Recruitment

Teamified is a global talent powerhouse that specializes in connecting businesses to offshore talent. They offer a comprehensive platform that simplifies the hiring process by providing access to a diverse range of skilled professionals from multiple industries. With a focus on data security and a people-first approach, Teamified aims to reduce hiring times and costs while ensuring high-quality talent matches for organizations.

201 - 500 employees

Founded 2021

🤝 B2B

👥 HR Tech

🎯 Recruiter

📋 Description

• Manage the Sales Executive’s calendar, ensuring seamless coordination of meetings and appointments. • Oversee mailbox activity and handle confidential correspondence with professionalism and discretion. • Prioritize and organize email inboxes, drafting responses and actioning communications when appropriate. • Handle CRM (HubSpot) data entry, pipeline maintenance, and ongoing management to support sales and client activities. • Assist with contract management, sales reporting, and general administrative tasks. • Implement and maintain organized digital filing systems across business and personal documentation. • Support the preparation of documents, quotes, presentations, and contracts as needed. • Provide ad-hoc support for client requests and communication. • Monitor outstanding tasks, commitments, and project progress, following up proactively to ensure timely completion. • Support coordination of sales initiatives, internal deadlines, and client deliverables. • Identify process gaps and opportunities to improve workflow efficiency. • Recommend and implement enhancements to administrative systems, communication flows, and operational processes.

🎯 Requirements

• Highly organized with strong attention to detail and accuracy. • Excellent written communication skills, with confidence managing correspondence on behalf of senior stakeholders. • Comfortable using digital tools, CRM systems (HubSpot strongly preferred), spreadsheets, and cloud-based filing systems. • Able to work independently, handle sensitive information with confidentiality, and manage multiple priorities in a fast-paced environment. • Proactive, resourceful, and committed to delivering high-quality work.

🏖️ Benefits

• Flexibility in work hours and location, with a focus on managing energy rather than time. • Access to online learning platforms and a budget for professional development • A collaborative, no-silos environment, encouraging learning and growth across teams • A dynamic social culture with team lunches, social events, and opportunities for creative input • Health insurance • Leave Benefits • 13th Month