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September 3

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Teamified

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B2B • HR Tech • Recruitment

Teamified is a global talent powerhouse that specializes in connecting businesses to offshore talent. They offer a comprehensive platform that simplifies the hiring process by providing access to a diverse range of skilled professionals from multiple industries. With a focus on data security and a people-first approach, Teamified aims to reduce hiring times and costs while ensuring high-quality talent matches for organizations.

201 - 500 employees

Founded 2021

🤝 B2B

👥 HR Tech

🎯 Recruiter

📋 Description

• Teamified helps enterprises and digital-native businesses in Australia build remote teams in India, Philippines and Sri Lanka, focusing on trust, integrity, culture, and hiring processes • Client: independent growth and investment advisory dedicated to AgriFood innovation, enabling innovators, organisations, and investors in food and agriculture • Role: Serve as the operational cornerstone to ensure seamless execution of business and client-facing operations, manage workflows, coordinate Human-AI team, and maintain systems to increase the Managing Director's strategic capacity • Executive Support & Operations (30%): manage inbox, calendar, scheduling, routine requests, invoicing and expenses (Xero), plan domestic/international travel and trade missions, maintain and improve SOPs via the Agile Operations Playbook • Client & Project Coordination (30%): oversee client onboarding, contracts, project setup, prepare intelligence briefings, support trade mission logistics and partner engagement, manage data rooms for capital raising/M&A, coordinate stakeholder networks • AI & Deliverables (25%): review AI outputs for quality and accuracy, format and enhance client-facing presentations/reports, build prompt libraries and maintain AI context libraries • Business Development & Marketing (10%): maintain CRM and sales pipeline, support content distribution (LinkedIn, network updates) • Knowledge & Process Improvement (5%): maintain operations playbook, suggest improvements, manage case studies and IP assets

🎯 Requirements

• 3+ years as a remote Executive Assistant, Project Coordinator, or similar role supporting senior executives/founders in fast-paced environments • Skilled in inbox/calendar management, travel logistics, invoicing (Xero), client onboarding, workshop preparation, stakeholder coordination, and data room management • Experience coordinating trade missions/events, managing SOPs/playbooks, and handling client communications; strong ability to review, format, and enhance deliverables (reports, presentations) • Comfortable working with AI tools (Google Gemini/Gemma) for drafting, research, and workflow optimization; able to build prompt libraries and maintain knowledge databases • Familiar with CRM (Dex, Notion), pipeline management, and supporting thought leadership/marketing distribution • Tools: Google Workspace, Notion, Miro, Superhuman, Zoom, Calendly, Zapier, Dex CRM, Xero, Canva • Process-driven with strong organisational and time-management skills • Proactive, autonomous, and adaptable to new tools/AI systems • Detail-oriented with a strong quality control mindset • Excellent communicator (fluent English) with discretion and integrity

🏖️ Benefits

• Flexibility in work hours and location, with a focus on managing energy rather than time. • Access to online learning platforms and a budget for professional development • A collaborative, no-silos environment, encouraging learning and growth across teams • A dynamic social culture with team lunches, social events, and opportunities for creative input • Health insurance • Leave Benefits • 13th Month Salary