Executive Assistant to the CEO

Job not on LinkedIn

September 29

Apply Now

Receive Emails with Similar Jobs

Trialfacts

WebsiteLinkedInAll Job Openings

Recruitment • Pharmaceuticals • Biotechnology

Trialfacts is a company specializing in participant recruitment for research studies and clinical trials. They offer a Recruitment Guaranteed Method that ensures a steady flow of participants for researchers, using data-driven strategies to meet recruitment goals on time and within budget. Trialfacts partners with academic researchers, pharmaceutical companies, CROs, and biotech companies to facilitate efficient and guaranteed participant enrollment across a wide range of studies, including virtual and survey research. Their services aim to enhance the success of research projects by providing comprehensive recruitment solutions and resources.

11 - 50 employees

Founded 2006

🎯 Recruiter

💊 Pharmaceuticals

🧬 Biotechnology

📋 Description

• Own the CEO’s calendar, email, Slack, and Monday messages; proactively manage priorities so the CEO’s time is focused on highest-value activities • Ensure the CEO is fully focused on the most important priorities by taking care of both work and personal tasks with efficiency and discretion • Oversee and manage special projects from inception to completion, ensuring deadlines are met and goals are achieved • Act as a trusted representative of the CEO, handling communications with precision, professionalism, and confidentiality • Streamline processes, manage documents, and handle administrative tasks that support the efficiency of the CEO and the leadership team • Implement and refine systems that increase efficiency, simplify communication, and guarantee consistent follow-through

🎯 Requirements

• 5+ years of experience as a high-level EA • Proven EA systems implemented to make executives more effective • Proven experience managing executive schedules, coordinating high-level meetings, and optimizing time management • Strong project management skills; experience overseeing and executing projects to deadlines • Systems-driven; experience creating and refining systems that increase efficiency and ensure follow-through • Solutions-driven mindset and initiative • Excellent written and verbal communication skills; ability to liaise with stakeholders at all levels • Extreme attention to detail and high accuracy • Proactive and resourceful; anticipates needs and manages both work and personal tasks for executives • Experience managing calendar, email, Slack, and Monday (Monday messages) • Professionalism and confidentiality

🏖️ Benefits

• 100% remote, forever • Unlimited paid leave • Total compensation 20% above market • Stability of monthly pay • Freedom to design your day (flexible work) • Remote work from anywhere • Opportunities for professional development, with access to courses and training programs • Work with research teams at organizations like AstraZeneca, Harvard, Stanford • Paid trial for final candidates (1–2 weeks, compensated)