Executive Administrative Assistant

Job not on LinkedIn

November 26

🌵 Arizona – Remote

Although this job is listed in Arizona, this company may be open to hiring remote in other states.

💵 $28 - $35 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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The University of Arizona Global Campus

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Education

The University of Arizona Global Campus is an accredited online educational institution dedicated to transforming lives through quality education. It provides a flexible, supportive, and valuable educational experience designed to help students achieve their goals. The university is committed to maintaining high standards for online courses through Quality Matters certification, ensuring a standardized and quality online curriculum. As a Hispanic-serving institution, it embraces diversity and inclusivity, providing equal employment opportunities and fostering innovation through diverse experiences and perspectives. The University works closely with students, faculty, and staff to create impactful educational outcomes while acknowledging the Indigenous lands on which it resides.

201 - 500 employees

Founded 2020

📚 Education

📋 Description

• Provide day to day support of the executive(s) and the Office of the President in a fast-paced corporate environment. • Draft and develop communications and create meeting materials including agendas and meeting minutes. • Manage, coordinate, and work independently to handle the schedules of multiple executives including heavy complex calendaring. • Arrange travel and reconcile monthly expenses for multiple executives. • Provide meeting support held by the executives including creating and preparing meeting materials, recording minutes, and following up on action items requested of the executives. • Handle highly sensitive and/or critical information, files, records and reports with utmost professionalism, discretion, and confidentiality. • Work collaboratively with the administrative team and support special initiatives and projects of the university.

🎯 Requirements

• Bachelor's degree or equivalent advanced learning attained through professional level experience required. • Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience required. • 5 years related work experience in an administrative support role in the corporate setting preferred. • Experience managing and coordinating the schedule and travel for an executive or senior management level employee. • Expert working knowledge of MS Office: Office 365, Outlook, Word, Excel, and PowerPoint. • Must be able to use sound judgment and tact when dealing with board members and public. • Excellent communication, interpersonal and organizational skills. • Must be professional with the ability to be discreet with sensitive and highly confidential information.

🏖️ Benefits

• Health insurance • Dental insurance • Vision insurance • Life insurance and disability programs • Paid vacation • Sick leave • Holidays • Tuition reduction for the employee and qualified family members • Retirement plans • Access to recreation and cultural activities