Executive VA, Business Operation Assistant

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VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Manage and improve business systems and technology platforms. • Build and maintain landing pages, workflows, and automations. • Troubleshoot technical issues and optimize business processes. • Create and document Standard Operating Procedures (SOPs). • Learn and manage platforms such as GoHighLevel, Squarespace, Mailchimp, CoachAccountable, and other business tools. • Research speaking opportunities. • Maintain the speaking CRM and opportunity pipeline. • Conduct approved outreach using established templates. • Track speaking engagements, follow-ups, and communications. • Onboard new coaching clients. • Manage scheduling and client communications. • Support coaching program administration. • Coordinate client renewals and ongoing engagement. • Format and schedule email marketing campaigns. • Upload and schedule social media content. • Create simple short-form video clips from existing content. • Organize presentations and marketing assets. • Manage calendar and scheduling. • Track priorities, deadlines, and follow-up activities. • Send invoices and support basic business operations. • Provide ongoing administrative and ad hoc executive support.

🎯 Requirements

• Previous experience as an Executive Assistant, Operations Assistant, Business Support Virtual Assistant, or similar role. • Exceptional written and spoken English communication skills. • Strong organizational and time management abilities. • Excellent problem-solving and critical thinking skills. • High level of initiative and ability to work independently. • Comfortable learning and navigating new software platforms. • Ability to manage multiple projects and priorities simultaneously. • Strong attention to detail and commitment to accuracy. • Professional, reliable, and proactive approach to work. • Technical Skills (Required or Strong Advantage): Google Workspace, Microsoft PowerPoint, Canva, Calendly, Zoom, GoHighLevel, Squarespace, Mailchimp, Stripe, CoachAccountable, CRM systems, Workflow automation platforms, Basic video editing (CapCut or similar), LinkedIn, Facebook, Instagram, and YouTube management.