Executive Assistant, GoHighLevel – IT

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Own Outlook/mail.com inboxes: triage, prioritize, label, and draft replies; maintain daily executive brief. • Take full control of scheduling across time zones; confirm/reschedule appointments and build buffers. • Implement time-blocking, reminders, recurring cadences, and SOPs that minimize missed or late meetings. • Set up and maintain pipelines, calendars, automations, forms/funnels, and campaigns. • Draft, schedule, and publish posts on Instagram, Facebook, X, and TruSocial. • Research corporate formation and state compliance (e.g., California vs. alternatives); track filing deadlines. • Liaise with tenants and contractors; schedule maintenance and coordinate property tasks. • Communicate daily via OurLink; join scheduled calls via Google Meet as needed.

🎯 Requirements

• Proven IT background with strong understanding of business/IT concepts and terminology. • Hands-on Go High Level expertise (automations, pipelines, calendars, funnels, campaigns). • Demonstrated mastery of executive inbox/calendar management for a U.S.-based leader. • Proactive communicator who contributes ideas and process improvements, not just tasks. • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up. • Internet speed of at least 40MBPS • Headset with an extended mic that has noise cancellation and a webcam • Back-up computer and internet connection • Quiet, dedicated workspace at home.

🏖️ Benefits

• No benefits package included