Real Estate Virtual Assistant

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VA Desk

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2025

🤝 B2B

🎯 Recruiter

B2B • Recruitment

VA Desk is a provider of managed, dedicated virtual assistants for modern businesses. They supply AI-enabled virtual assistants who are guided and supported with systems, training, and technical resources to integrate into solo founders' workflows or team-based operations. VA Desk handles recruitment, onboarding, HR support (attendance monitoring, reliability tracking, payroll), and IT support for company-managed equipment, offering scalable, cost-efficient execution support and structured workforce systems for businesses seeking outsourced talent.

📋 Description

• Build, organize, and maintain a database of real estate agents (including new licensees where applicable) • Conduct outbound outreach via email and/or phone to initiate conversations • Build and maintain professional relationships with agents and referral partners • Manage follow-up sequences and engagement tracking within CRM systems • Monitor response rates and maintain accurate outreach performance records • Support lead generation efforts within the Ottawa real estate market (and expanding regions as needed) • Support LinkedIn content posting and engagement strategy • Publish organic content based on provided ideas, scripts, and short-form video materials • Assist in maintaining a consistent social media posting cadence • Support newsletter creation aligned with brand direction (BILDPRO initiatives or equivalent) • Use AI tools responsibly to improve output efficiency while maintaining an authentic brand voice • Manage and maintain CRM organization within GoHighLevel • Set up and optimize workflows, automations, and follow-up sequences • Ensure all website leads are properly integrated into GHL systems • Support creation and maintenance of email and newsletter automation • Assist in improving landing pages and basic funnel structures • Maintain data accuracy across all lead tracking systems • Coordinate with contractors such as plumbers, electricians, and service providers • Assist with personal or business property-related coordination tasks • Support general administrative duties and operational follow-ups • Assist with basic invoice entry or bookkeeping support (when structured processes are provided)

🎯 Requirements

• 1–3+ years' experience in virtual assistance, sales support, marketing support, or real estate admin roles • Strong written English communication skills (professional, clear, and concise) • Comfortable with outbound outreach (email, LinkedIn, or phone) • Highly organized with strong follow-up discipline • Ability to work independently with minimal supervision • Reliable internet connection and stable remote work setup • GoHighLevel (GHL) or similar CRM platforms (HubSpot, Salesforce, etc.) • LinkedIn outreach and basic social media management • Email marketing tools and automation workflows • Google Workspace (Docs, Sheets, Drive) • Basic understanding of lead tracking and sales pipelines • Real estate industry experience (brokerage, agent support, or lead generation) (Nice-to-Have) • Experience in North American client environments (Nice-to-Have) • Familiarity with content scheduling tools (Buffer, Later, etc.) (Nice-to-Have) • Basic video editing or content repurposing skills (Nice-to-Have) • Experience supporting founders or small business owners directly (Nice-to-Have)