Auto CAD, Construction Operations Support

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🔥 45 minutes ago

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Virtual Assist

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 B2B

⚡ Productivity

☁️ SaaS

B2B • Productivity • SaaS

Virtual Assist is a service that provides expert virtual assistants to help business owners delegate busy tasks such as admin, emails, and social media management. By freeing up time, Virtual Assist enables clients to focus on growing their businesses and making impactful decisions without being overwhelmed by routine responsibilities. Whether for small business owners or financial advisors, the company aims to enhance productivity and streamline operations at a cost-effective rate.

📋 Description

• Manage executive calendars, scheduling, meetings, and daily operational priorities • Handle inbox and email management, including filtering, responding, and escalating key items • Support leadership with internal communications, reporting, and cross-team coordination • Maintain and update project tracking systems, CRM records, and construction logs • Prepare, organize, and manage construction documentation including RFIs, submittals, and project correspondence • Create, edit, and revise construction drawings using CAD software such as Autodesk AutoCAD or similar tools • Interpret architectural and engineering plans and convert them into clear field-ready drawings and markups • Perform plan takeoffs, redlines, and drawing revisions based on field feedback and project requirements • Assist estimating and preconstruction teams with drawing organization and scope clarification • Maintain vendor databases, CSI division breakdowns, and subcontractor directories • Review vendor proposals and material specifications for completeness and alignment with project requirements • Coordinate with project managers, superintendents, and subcontractors to ensure design intent is followed in the field • Identify inconsistencies, conflicts, or gaps in drawings before and during construction • Support MEP coordination efforts (electrical, plumbing, HVAC) where applicable • Organize and maintain digital filing systems, shared drives, and project documentation structures • Develop and maintain SOPs (standard operating procedures) for recurring workflows and processes • Track bids, proposals, and project pipelines in structured systems or CRM tools • Assist with compliance documentation, insurance requests, and audit preparation when needed

🎯 Requirements

• 2–3+ years of experience in construction, drafting, architecture, or project coordination • Strong proficiency in CAD software (AutoCAD or equivalent) • Solid understanding of construction drawings, detailing, and plan interpretation • Experience in general contracting, commercial construction, or design-build environments preferred • Familiarity with construction processes including submittals, RFIs, change orders, and takeoffs • Knowledge of MEP systems (mechanical, electrical, plumbing) is a strong plus • Strong organizational and documentation skills with high attention to detail • Excellent written and verbal communication skills in English • Proficient in Google Workspace (Docs, Sheets, Drive, Calendar) or Microsoft Office • Experience using CRM or project management tools (e.g., ClickUp, Asana, Trello, Notion, or similar) • Ability to work independently and manage multiple priorities in a fast-paced environment • Strong problem-solving mindset with the ability to think like a builder and anticipate field issues • Comfortable working with remote teams, vendors, and field personnel • High level of accountability, discretion, and professionalism when handling sensitive project data

🏖️ Benefits

• Work-from-home opportunity. • Opportunity to contribute to a growing business by enhancing efficiency and client experience. • Supportive and collaborative work environment.