Bookkeeper

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🕒 April 20

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VirtualStaff365

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2009

🤝 B2B

☁️ SaaS

👥 HR Tech

B2B • SaaS • HR Tech

VirtualStaff365 is a Melbourne-based company specializing in virtual staff outsourcing solutions. They help Australian businesses save time and reduce staffing costs by providing professional and cost-effective offshore staffing solutions from the Philippines and South Africa. VirtualStaff365 offers a wide range of virtual assistant services, including customer service, data entry, graphic design, web and software development, and more. Their solutions enable businesses to increase operational efficiency and scale quickly while offering a no-risk guarantee.

📋 Description

• - Manage **accounts payable and receivable** across retail, wholesale, and eCommerce • - Raise invoices, allocate payments, and maintain accurate debtor records • - Process supplier invoices and ensure timely payments • - Issue monthly statements to wholesale clients • - Actively follow up on outstanding debts • **Reconciliation & Reporting** • - Perform **weekly bank reconciliations** with no backlog • - Reconcile payment platforms (Shopify, Stripe, PayPal, Global-e) • - Ensure Xero remains the **single source of truth** • - Identify and resolve discrepancies across systems • - Support BAS preparation and reporting requirements • **Inventory & Cost Management** • - Ensure stock is received and recorded accurately • - Maintain correct landed product costs • - Support stock and cost of goods reconciliation • - Assist with stocktakes when required • **Systems & Process Management** • - Maintain accurate data flow between **Xero and Float** for cashflow tracking • - Keep financial records organised and audit-ready • - Support internal initiatives (e.g., loyalty or perks programs) • - Continuously identify improvements in processes and systems

🎯 Requirements

• - Strong attention to detail and high level of accuracy • - Highly organised and process-driven • - Confident working with numbers and financial data • - Proactive, accountable, and reliable • - Strong problem-solving skills • - Clear and professional communication skills • - Trustworthy with sensitive financial information • **Experience & Systems** • - Experience in **Australian bookkeeping** (preferred) • - Background in **retail, wholesale, or eCommerce environments** • - Hands-on experience with: • - Xero • - Shopify • - Stripe / PayPal / Global-e • - Float (or similar cashflow tools)

🏖️ Benefits

• - ​Permanent work-from-home set-up • - Dayshift (Australian business hours) • - Full-time job • - HMO • - Annual leave • - 13th-month pay • - With Government Mandated Benefits