Executive Assistant, U.S. Accounting Firm

Job not on LinkedIn

🔥 10 minutes ago

🌐 Philippines, Panama, +2 more countries – Remote

🇵🇭 Philippines – Remote 🇵🇦 Panama – Remote 🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote

💵 $12k - $18k / year

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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VirtueStaff

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

VirtueStaff is a company specializing in providing highly skilled remote virtual assistants and experts at competitive costs. They offer a variety of services including administrative work, marketing, bookkeeping, customer service, and more, tailored for businesses looking to build efficient teams through remote staff. VirtueStaff claims to present only the top 1% of candidates, who are rigorously screened and vetted for excellence. They promise transformative opportunities for their candidates by offering potential earnings significantly above local salaries. The company supports quick onboarding and ensures candidates can work across different time zones to meet client needs. VirtueStaff provides dedicated support and guarantees a perfect fit with flexible, month-to-month contracts for their clients.

📋 Description

• Manage the firm owner's calendar, appointment scheduling, meeting reminders, and tax season deadlines. • Monitor incoming email communications, prioritize urgent items, and draft routine client correspondence. • Schedule client consultations, tax review sessions, onboarding workflows, and offboarding procedures. • Collect, organize, and track client financial documentation, proactively following up on missing items or signatures. • Upload, maintain, and structure digital client records inside practice management and cloud document storage platforms. • Prepare engagement letters, administrative reports, spreadsheets, and routine client notices. • Track statutory and internal deadlines for tax filings, bookkeeping cycles, payroll, and advisory engagements. • Assist with billing workflows, invoicing distribution, accounts receivable tracking, and payment reminders. • Coordinate operational communication between firm leadership, accounting staff, clients, and third-party financial advisors or CPAs. • Assist with documenting and updating firm standard operating procedures (SOPs).

🎯 Requirements

• Proven administrative experience working inside an accounting firm, CPA practice, or tax advisory business. • Hands-on proficiency with accounting practice management software, specifically TaxDome, Canopy, or Karbon. • High-level organizational skills, attention to detail, and ability to manage multiple client deadlines concurrently. • Experience tracking tax, bookkeeping, and payroll deliverables during high-volume tax seasons. • Professional verbal, written, and video communication capabilities in English. • Strict adherence to data privacy, confidentiality, and secure handling of sensitive financial records. • Dedicated, distraction-free home office setup equipped with reliable high-speed internet.

🏖️ Benefits

• Work From Home • Performance Bonus

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