Senior Executive Assistant

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VirtueStaff

WebsiteLinkedInAll Job Openings

11 - 50 employees

👥 HR Tech

🎯 Recruiter

HR Tech • Recruitment

VirtueStaff is a company specializing in providing highly skilled remote virtual assistants and experts at competitive costs. They offer a variety of services including administrative work, marketing, bookkeeping, customer service, and more, tailored for businesses looking to build efficient teams through remote staff. VirtueStaff claims to present only the top 1% of candidates, who are rigorously screened and vetted for excellence. They promise transformative opportunities for their candidates by offering potential earnings significantly above local salaries. The company supports quick onboarding and ensures candidates can work across different time zones to meet client needs. VirtueStaff provides dedicated support and guarantees a perfect fit with flexible, month-to-month contracts for their clients.

📋 Description

• Proven experience with email and calendar management • Manage the owner’s email and LinkedIn, interacting with clients on her behalf with high-level customer service and professional "voice". • Oversee a complex calendar, manage all Zoom calls, and capture comprehensive notes that drive action items • Lead the onboarding process for new clients and pull together high-impact presentations for meetings • Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities • Manage digital content and ensure all postings into the Learning Management System (LMS) are accurate and timely • Manage file structures in Google Drive and project workflows in Asana, utilizing advanced worksheet knowledge to track data

🎯 Requirements

• Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment • Exceptional critical thinking skills; must be a proactive and anticipates needs before they are articulated • Advanced knowledge of ActiveCampaign, Asana, and Google Drive • Strong Excel/Sheets knowledge and data exposure • Highly proficient in using AI tools to increase efficiency and speed • High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions

🏖️ Benefits

• Work From Home • Performance Bonus