Recruiting Coordinator

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🔥 12 hours ago

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Waylin Partners

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2022

💸 Finance

💳 Fintech

🤝 B2B

Finance • Fintech • B2B

Waylin Partners is a company dedicated to transforming private equity portfolio companies into data-driven organizations throughout the investment life cycle. They offer a full suite of CFO solutions, which include strategic financial planning and analysis, data analytics, technical accounting services, and performance improvement initiatives. With a focus on lean teams and execution-driven results, Waylin Partners empowers clients to achieve sustainable growth and operational excellence by providing tailored insights and support during key transitional periods.

📋 Description

• Run proactive sourcing on LinkedIn Recruiter for active roles. • Draft and send personalized outbound messages; manage follow-up cadences. • Build and maintain talent pipelines for recurring roles across service lines. • Schedule interviews across time zones, balancing candidate and senior leader calendars. • Manage the full lifecycle: confirmations, reschedules, links, prep materials, follow-ups. • Serve as the primary point of contact for candidates throughout the process. • Maintain candidate data and stages in the ATS; keep the system clean and accurate. • Generate weekly recruiting reports — open roles, pipeline health, time-to-fill, funnel metrics. • Audit and improve ATS workflows as we scale. • Own the candidate experience from first outreach through offer and onboarding handoff. • Send timely, thoughtful communications at every stage. • Collect candidate feedback and surface trends to the TA team. • Provide white-glove coordination for partner-track and executive searches. • Schedule across senior leadership calendars with discretion. • Prepare interview materials, scorecards, and debrief sessions. • Manage job postings across LinkedIn, Indeed, niche boards, and the careers page. • Coordinate with recruiting agencies and search partners on active mandates. • Process referral submissions and support employer branding initiatives.

🎯 Requirements

• 2–5 years in recruiting coordination, talent acquisition, HR ops, or executive support. • Exceptional organizational skills; never drops a thread. • Comfortable working with senior executives with confidence and discretion. • Tech-fluent: ATS (Greenhouse, BreezyHR, etc.), LinkedIn Recruiter, Teams, PPT. • High EQ; treats every candidate like the firm's reputation is on the line. • Self-motivated and accountable in a remote-first setting. • Bonus: recruiting experience in professional services, financial services, or PE-backed firms; exposure to executive search.