Executive Operations Assistant

🕒 July 31

🇵🇭 Philippines – Remote

💵 $9.6k - $14.4k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 22%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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WeAssist.io

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

☁️ SaaS

B2B • Productivity • SaaS

WeAssist. io is a company that provides businesses with the opportunity to outsource a variety of tasks to skilled virtual assistants, allowing companies to focus on high-value activities. They specialize in enhancing business productivity by offering services like lead generation on various platforms, inbox and calendar management, expense and invoice handling, social media strategy, research, data entry, and more. WeAssist. io aims to help entrepreneurs and businesses "buy back" their time and increase operational efficiency by taking low-value tasks off their hands.

📋 Description

• Inbound Calls & Customer Communication • Multi-Channel Inbox Management • Estimating & Job Intake • Permitting & Pre-Job Logistics • Scheduling & Ongoing Project Support • SOP Documentation & Process Improvement • Proactive Lead Generation

🎯 Requirements

• Independent Ownership Mentality – You take initiative, solve problems before escalating them, and don't need to be micromanaged. • Excellent English Communication – Strong writing and speaking skills, sharp attention to detail, and sound judgment. • Strong Customer Service & Phone Skills – Comfortable fielding a steady stream of calls with a warm, upbeat, professional tone. • SOP & Documentation Experience – You can follow existing processes closely and know how to document and refine them over time. • Bilingual (Spanish & English) – A big plus given the strong Spanish-speaking presence in the construction industry. • Familiarity With Permitting & Site Plans – Knowledge of municipal rules (like setback requirements) or reading site plans shortens the learning curve significantly. • Field Service Software Experience – Prior use of House Call Pro, Jobber, Service Titan, or similar platforms is a strong plus. • Industry Background – Experience in concrete, general contracting, construction, or real estate is highly desired.

🏖️ Benefits

• 13th Month Bonus (Wild right?! 🤯) • Permanent work-from-home / remote set-up • Health insurance • Dental insurance • Mental health insurance • Great starting salary • Growth opportunity • Performance-based raises • Prizes and bonuses