Project Manager – DT

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WeAssist.io

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

☁️ SaaS

B2B • Productivity • SaaS

WeAssist. io is a company that provides businesses with the opportunity to outsource a variety of tasks to skilled virtual assistants, allowing companies to focus on high-value activities. They specialize in enhancing business productivity by offering services like lead generation on various platforms, inbox and calendar management, expense and invoice handling, social media strategy, research, data entry, and more. WeAssist. io aims to help entrepreneurs and businesses "buy back" their time and increase operational efficiency by taking low-value tasks off their hands.

📋 Description

• End-to-End Project Lifecycle Management • Take full ownership of managing 30 to 50 simultaneous projects from start to finish • Handle a wide range of project scales, from quick 2-day jobs to longer 50-day builds • Receive scopes of work from customers (usually PDF or Word) and convert them into the company's Excel scope-of-work format • Enter new jobs into BuilderTrend and upload finalized scopes of work • Track project statuses and change orders so no detail gets lost in the shuffle • Financial & Administrative Operations • Input data into Excel templates using formulas to calculate percentages and profit margins • Cross-reference data fields (e.g., matching PO totals to project cost limits) before sending out POs • Catch discrepancies before purchase orders go out—once they're sent, there's no coming back • Generate and issue POs to contractors directly through BuilderTrend • Prepare and submit daily bids using information provided by field managers • Inbox & Communication Management • Monitor 10-15 shared customer email inboxes for new job assignments and updates • Manage a personal inbox used for BuilderTrend project notifications • Chat with field construction managers throughout the day via Microsoft Teams • Acknowledge and action daily BuilderTrend notifications, like bid requests • Generate and submit invoices to customers via email or their platform • Proactive Follow-Ups & Documentation • Independently track floating or unapproved items (like an unconfirmed bid) and follow up after 48-72 hours • Document every action, note, and communication in BuilderTrend—if it's not in the software, it didn't happen • Adapt to demanding, high-volume workloads during the busy summer construction season • Support management with data entry tasks during slower periods

🎯 Requirements

• Strong Written Communication – Solid written English skills for coordinating with customers, contractors, and field teams. • High Attention to Detail – Sharp enough to catch discrepancies in POs, accounting data, and profit margins before they go out. • Excellent Organizational Skills – Able to track unapproved bids and floating items without relying on system reminders. • Microsoft Suite Proficiency – Comfortable working across Teams, Excel, and Word every day. • Excel Know-How – Confident building and using formulas to calculate percentages and profit margins. • Independent & Proactive – Takes initiative, self-assigns tasks, and doesn't need micromanaging. • BuilderTrend or Procore Experience – Familiarity with construction management software is a plus (fully trainable). • Advanced Excel Skills – Experience with formulas and IF statements is a bonus. • Spanish Language Skills – A plus for building rapport with a broader range of field contacts. • Construction Industry Background – Prior project management or admin experience in residential construction, remodeling, or renovations.

🏖️ Benefits

• 13th Month Bonus (Wild right?! 🤯) • Permanent work-from-home / remote set-up 🌴 • Health insurance 🧑‍⚕️ • Dental insurance 🪥 • Mental health insurance 🧠 • Great starting salary 💰 • Growth opportunity 📈 • Performance-based raises 💸 • Prizes and bonuses 🏆