AMS Administration Support

Job not on LinkedIn

🔥 4 minutes ago

🇵🇭 Philippines – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🖥️ Administration

🚫👨‍🎓 No degree required

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Wingman Group

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Wingman Group is an Australia & New Zealand offshore staffing and operational support provider that connects degree-qualified remote professionals (primarily in the Philippines) with businesses to handle administrative, compliance, back-office, marketing, data, and cybersecurity functions. They specialize in embedding remote teams into real estate, mortgage broking, financial services, buyers agency, and property management operations to help firms scale, improve efficiency, and reclaim time. Wingman also offers process design, recruitment, training, onboarding, and ongoing account management to ensure secure, high-performing offshore support.

📋 Description

• Provide remote administrative and operational support across Asset Management Services • Complete nationally consistent tasks allocated by AMS Department Coordinators • Balance task priorities under the direction of the National Business Operations Manager • Maintain task records, status updates, supporting evidence, and confidential information • File submission documents and prepare draft response materials and CVs using approved templates • Prepare PowerPoint presentations for coordinator review and approval • Draft and maintain Management Agreements, registers, variation letters, and related records • File agreements in Vision and SharePoint using approved naming, versioning, access, and confidentiality procedures • Compile and distribute monthly GP invoices and prepare draft invoices in Frankie • Prepare additional-hours and ad hoc invoice drafts and upload invoices to Invoice Flow • Maintain debtor action lists, follow up Property Managers, and prepare status reports • Prepare Concur expense claims for AMS State Heads • Maintain PM/FM allocation lists, organisation charts, and AMS Property spreadsheets • Coordinate Vision, FRC, Concur, and Frankie access and onboarding forms • Review DLOA contact lists and flag outdated information • Send compulsory training reminders • Prepare onboarding plans, welcome packs, access-card requests, and new-starter communications • Update asset registers and coordinate tracked asset returns from offsite employees • Draft farewell communications, arrange farewell ecards, and submit handover and Out of Office requests • Order catering and stationery, research event options, and coordinate remote event logistics • Draft internal announcements and prepare Christmas and Easter leave schedules

🎯 Requirements

• At least 2 years of experience in an administrative role • Experience working with international clients or teams, particularly from Australia, the United States, or New Zealand • Proficiency with software/tools such as Microsoft Office Suite, Google Workspace, and project management tools • Experience managing calendars or scheduling appointments for an executive or team • Comfortable communicating with clients, vendors, and team members via calls, text, email, or other channels • Self-provided equipment: computer with at least 8GB RAM, 512GB HDD/SSD, Intel Core i5 or AMD Ryzen 5 (12th generation or newer), Windows 11 Home or Pro • Power backup such as a power station, power bank, or UPS • Secondary/external monitor • Noise-cancelling headset and webcam • Minimum internet speed of 40–50 Mbps for both download and upload • BIR self-registration and required government contributions as an independent contractor • NBI or Police Clearance • Government-issued ID • Ability to work 7:00 AM–4:00 PM Manila time, Monday to Friday • English proficiency test submission • Personality test submission • Quiet, enclosed work-from-home location with sufficient space • Dual-monitor setup • Compliance with Wingman IT, security, system-monitoring, and productivity requirements • References from a former employer, supervisor, or company representative • Acceptance that the independent contractor agreement is under Singapore law and Philippines Resources Pte. Ltd. • Acceptance of background and qualification checks

🏖️ Benefits

• 20 Paid Time Off • Referral Bonus: 70 AUD per successful referral to the Wingman platform, paid at the 1st month mark with a client contract • Annual trip to connect with the broader Wingman community in person • Dedicated Support Contact (CSM) • Access to a network of fellow contractors and onshore specialists • Optional upskilling sessions, peer learning, and developmental pathways • Potential for additional contracts, Statements of Work, or expanded workloads • High-impact projects with top-tier Australian partners • Full autonomy over how work is completed • HR, tax, and setup guidance • 100% work-from-home contracts designed for remote delivery

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