Stock Control, Deal Processing, Warranty Clerk

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Wingman Group

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2020

🤝 B2B

🎯 Recruiter

🏠 Real Estate

B2B • Recruitment • Real Estate

Wingman Group is an Australia & New Zealand offshore staffing and operational support provider that connects degree-qualified remote professionals (primarily in the Philippines) with businesses to handle administrative, compliance, back-office, marketing, data, and cybersecurity functions. They specialize in embedding remote teams into real estate, mortgage broking, financial services, buyers agency, and property management operations to help firms scale, improve efficiency, and reclaim time. Wingman also offers process design, recruitment, training, onboarding, and ongoing account management to ensure secure, high-performing offshore support.

📋 Description

• This is a combined administrative role covering three core dealership functions within an Australian multi-franchise automotive group: Stock Control, Deal Processing, Warranty Administration. • Begin each morning with warranty cap-price servicing processing (approximately 2–3 hours), entering claims into both the manufacturer portal and internal DMS for work completed the previous day. • Continue with stock control and deal processing tasks for the remainder of the day. • Work closely with Sales, Finance, Service, Pre-Delivery, and manufacturer representatives to ensure accuracy, compliance, and timely issue resolution. • Manage the full lifecycle of dealership inventory from factory ordering to customer delivery. • Audit Sales Contracts and trade-in documents for accuracy and compliance. • Process cap-price servicing claims daily, including preparation, submission, and tracking of manufacturer warranty claims.

🎯 Requirements

• Previous experience in automotive dealership administration (non-negotiable) • Hands-on experience in at least two of the following: Stock Control, Deal Processing, Warranty Processing • Intermediate Microsoft Excel skills (non-negotiable), including: XLOOKUP, Pivot Tables, Formulas, Conditional Formatting • Experience using dealership management systems (DMS) such as: Auto-IT, Pentana / Tune, ERA, Titan, CDK, PBS or equivalent systems • Experience working across multiple manufacturer portals • Strong attention to detail, particularly with VINs, dates, claim numbers, and dollar amounts • Strong written and verbal English communication skills.

🏖️ Benefits

• 20 Paid Time Off • Referral Bonus – 70 AUD per successful referral to the Wingman platform (paid at 1st month mark with a client contract). • Annual Trip – connect with the broader Wingman community in person. • Dedicated Support Contact (CSM) – someone to help you succeed and stay connected. • Access to a Network – collaborate with fellow contractors and onshore specialists. • Opportunities to Upskill – optional sessions, peer learning, and developmental pathways. • More Work, More Opportunity – potential for additional contracts, Statements of Work, or expanded workloads. • High-Impact Projects – work alongside top-tier Australian partners on meaningful assignments. • Flexibility First – deliver your work in your way, with full autonomy on how you achieve outcomes. • Advisory Support – HR, Tax, and setup guidance available to make contracting seamless. • 100% Work-From-Home Contracts – all engagements designed for remote delivery.