ABA Practice Operations, Medical Billing Virtual Assistant

🔥 0 minutes ago

🌐 Philippines, El Salvador, +4 more countries – Remote

🇵🇭 Philippines – Remote 🇸🇻 El Salvador – Remote 🇲🇽 Mexico – Remote 🇨🇴 Colombia – Remote 🇻🇪 Venezuela – Remote 🇺🇸 United States – Remote

💵 $6.2k - $7.3k / year

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 13%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Winning Assistants LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Winning Assistants LLC is a staffing and recruiting company that provides virtual assistants from the top 1% of the global talent pool. They specialize in helping doctors, healthcare professionals, and business owners save time, reduce costs, and scale operations with highly skilled, HIPAA-compliant virtual assistants. Their services include admin support, medical office management, marketing, and customer service, allowing clients to focus on growth.

📋 Description

• Manage daily emails, incoming calls, text messages, scheduling, and administrative follow-ups • Coordinate client intake, onboarding paperwork, referrals, and related communications • Maintain organized client records, documents, and administrative trackers • Assist with appointment reminders, missed calls, and general inquiries using Google Voice • Communicate with families, insurance representatives, and other stakeholders • Submit ABA therapy claims daily using Office Ally • Track unpaid claims, rejected claims, denials, appeals, and accounts receivable • Assist with payment posting, reconciliation, copays, secondary insurance, and weekly billing reports • Verify insurance eligibility and benefits, and manage authorization requests and renewals • Handle Tricare West insurance workflows and communicate with insurance companies • Use Availity for insurance verification, authorizations, and payer-related submissions • Organize, maintain, and troubleshoot healthcare and administrative systems • Support Motivity for scheduling, client records, clinical documentation, data collection, and practice management • Troubleshoot Availity, Office Ally, and other software issues • Organize Microsoft 365, Outlook, calendars, shared folders, and administrative documents • Support DocuSign, PandaDoc, and electronic intake workflows • Coordinate with software vendors and technical support teams • Develop and maintain trackers, SOPs, checklists, and organized workflows • Post job openings, review applications, and assist with initial candidate screening • Schedule interviews and follow up with applicants • Track hiring documents, background checks, credentialing requirements, and employee onboarding • Maintain recruitment and employee records • Assist with advertising leads, inquiries, and basic marketing administration

🎯 Requirements

• Experience in ABA therapy administration and/or medical billing, with a solid understanding of ABA workflows • Knowledge of ABA billing processes, including CPT codes, claims submission, authorizations, denials, and insurance follow-ups • Tricare West billing and authorization experience • Experience with medical billing systems, insurance portals, and eligibility verification • Strong healthcare administrative experience, including scheduling, client communication, documentation, and follow-ups • Strong written and verbal English communication skills • Comfortable using email, phone, text, WhatsApp, and video calls • Tech-savvy, resourceful, and able to learn new software and troubleshoot issues independently • Excellent organizational skills, attention to detail, reliability, and accountability • Ability to multitask, prioritize responsibilities, and work independently with minimal supervision • Direct experience supporting an ABA therapy practice in both administrative and billing functions preferred • Experience with Office Ally, Motivity, and Availity preferred • Familiarity with Blue Shield, Health Net, and Cigna/Evernorth insurance workflows preferred • Experience with Microsoft 365, Outlook, Google Voice, DocuSign, or PandaDoc preferred • Experience coordinating client intake, referrals, and onboarding preferred • Background in recruitment coordination, staff onboarding, or healthcare practice operations preferred • Experience developing SOPs, maintaining trackers, and improving administrative workflows preferred • Bilingual in English and Spanish is a plus, but not required • Must speak and write English clearly and professionally • Must have relevant work experience • Must be able to provide an NBI Clearance and/or Local Police Clearance before onboarding • Must be available to attend video meetings with camera on when required • Reliable laptop or desktop computer • Stable high-speed internet connection, minimum 25 Mbps • Noise-canceling headset • Working webcam • Quiet and professional work environment

🏖️ Benefits

• Dedicated HR & Contractor Support Team • Premium VPN Access (Optional) • HIPAA & Cybersecurity Training + Certification (Provided) • Top 1% VA Performance Training • Client-Approved U.S. Holidays • Client-Approved Paid or Unpaid Time Off • Access to Tools & Resources • Optional Performance-Based Incentives • Optional contractor perks and client-approved allowances