Telehealth Patient Coordinator, Data Entry Specialist

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Winning Assistants LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Winning Assistants LLC is a staffing and recruiting company that provides virtual assistants from the top 1% of the global talent pool. They specialize in helping doctors, healthcare professionals, and business owners save time, reduce costs, and scale operations with highly skilled, HIPAA-compliant virtual assistants. Their services include admin support, medical office management, marketing, and customer service, allowing clients to focus on growth.

📋 Description

• - Accurately input and update patient data across registration systems and PDF forms • - Manage virtual waiting rooms, including sending video links and monitoring attendance • - Coordinate patient flow in real-time across multiple platforms during consultations • - Respond to patient inquiries via text and email; make occasional outbound calls if needed • - Ensure completeness and accuracy of patient information to prevent processing delays • - Provide general administrative support and assist with daily operations

🎯 Requirements

• - Experience in data entry, admin support, or healthcare-related roles • - Strong attention to detail, especially when handling sensitive patient data • - Ability to work efficiently in a fast-paced, high-volume environment • - Tech-savvy with proficiency in Google Workspace, PDF forms, and basic computer tasks • - Clear and professional written communication skills (English) • - Reliable, responsive, and highly organized during working hours • - Ability to manage multiple systems and tasks simultaneously • - HIPAA training and compliance required

🏖️ Benefits

• - **Dedicated HR & Contractor Support Team: **Access to world-class support for questions, guidance, contract matters, and client communication. • - **Premium VPN Access (Optional):** A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. • - **HIPAA & Cybersecurity Training + Certification (Provided): **Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. • - **Top 1% VA Performance Training: **Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. • - **Client-Approved U.S. Holidays: **Contractors may take U.S. holidays off according to the client’s needs and schedule. • - Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. • - **Access to Tools & Resources: **Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. • - **Optional Performance-Based Incentives:** Some clients may offer bonuses, incentives, or increased hours based on your performance.