HR & Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇮🇳 India – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Zenara Health

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2023

🏥 Healthcare

💼 Consulting

☁️ SaaS

Healthcare • Consulting • SaaS

Zenara Health is a SaaS platform for mental health clinics and providers that uses AI-driven assessments, workflow automation, and monitoring to streamline intake, documentation, care coordination, and billing. It generates clinician-informed, measurement-based care plans, integrates with EHRs (starting with Charm), captures timers and claims-ready artifacts to surface reimbursable work, and supports human-in-the-loop validation and continuous outcome tracking. The product emphasizes security and compliance (HIPAA/BAA, encryption, audit logs) and is targeted at clinicians, psychiatrists, and group practices looking to improve outcomes, reduce clinician burden, and increase revenue.

📋 Description

• Maintain recruitment pipelines across multiple open positions • Keep Workable, Linear and recruitment trackers accurate and current • Review and organise applications against role requirements • Coordinate screening, interviews, assessments, background checks and reference checks • Communicate with candidates and track follow-ups throughout the recruitment process • Support offer, pre-boarding and onboarding administration • Operate, monitor and improve technology-supported recruitment workflows • Maintain employee records and HR documentation • Support onboarding, offboarding, leave, attendance, probation and employment milestone administration • Prepare standard HR letters, documents and employment-agreement administration • Respond to routine employee administration questions and escalate complex matters to founders • Collect timesheets, follow up on missing submissions and prepare payroll inputs • Coordinate with payroll providers, accountants and relevant parties • Maintain payroll records, approved payments and documentation • Provide administrative support to two co-founders • Manage calendars, meetings, agendas, action lists and follow-up trackers • Coordinate travel arrangements and leadership discussion materials • Assist with administrative tasks, research and occasional coordination projects • Protect confidential employee, candidate, compensation and company information • Establish reliable recruitment, HR, timesheet, payroll and executive-administration processes • Provide reporting, updates, blocker escalation and tracking of outstanding actions to founders

🎯 Requirements

• Previous experience in HR administration, recruitment coordination, executive assistance, office administration or people operations • Experience coordinating several tasks, candidates or workflows at the same time • Strong organisational skills and genuine attention to detail • Excellent written and verbal English • Confidence communicating with candidates, employees, consultants and senior leaders • Experience maintaining accurate records, trackers and documentation • Proficiency with Google Workspace, Microsoft Office or equivalent • Ability to work independently in a remote, distributed environment • Strong follow-through and willingness to chase outstanding actions • Mature judgement when handling confidential information • Ability to prioritise and meet deadlines • Comfort learning new software, automation tools and AI-enabled workflows • Calm, professional and dependable working style • Strongly preferred: experience recruiting for a startup or growing technology company • Strongly preferred: experience supporting recruitment across multiple roles at once • Strongly preferred: experience using Workable, Linear, an applicant-tracking system or equivalent • Strongly preferred: experience with timesheet and payroll administration • Strongly preferred: previous experience as an executive assistant to founders or senior leaders • Nice to have: experience supporting international or distributed teams • Nice to have: experience coordinating across India, US and UK time zones • Nice to have: experience working with confidential compensation or employee information • Nice to have: familiarity with AI tools and workflow automation • Nice to have: experience documenting and improving administrative processes

🏖️ Benefits

• Fully remote work based anywhere in India • Primarily Indian working hours with no routine late-night schedule • Occasional out-of-hours work agreed in advance and proportionate to business need