Virtual Admin Assistant

Job not on LinkedIn

🕒 March 18

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 62%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Ataraxis

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2024

📦 Logistics

📣 Marketing

🏥 Healthcare

Logistics • Marketing • Healthcare

Ataraxis is a recruiting and outsourcing firm that helps growing companies hire full-time, MBA-level virtual assistants and offshore talent from regions such as the Philippines, Latin America, South Africa, and East Africa. The company provides end-to-end hiring support—rigorous screening (200+ applicants/week, ~5% acceptance), customized onboarding, performance monitoring, secure VPN and payroll/compliance handling—and places dedicated remote staff in roles across customer service, technical support, marketing, sales, accounting, healthcare, and recruiting. Ataraxis emphasizes time-zone alignment, month-to-month engagements, and a SCALE framework to select, onboard, automate, leverage, and evaluate assistants so businesses can scale operations cost-effectively.

📋 Description

• Provide comprehensive administrative support to the directors • Manage their calendars, scheduling meetings, and preparing meeting agendas • Maintain office supplies & merchandise by checking inventory and ordering items as needed • Coordinate and schedule meetings, interviews, and appointments • Maintain and update client and candidate databases in company CRM • Prepare and distribute correspondence, reports, and documentation • Handle incoming and outgoing communications • Assist with the organization and coordination of company events • Ensure compliance with company policies and procedures

🎯 Requirements

• Proven experience as an administrator or in a similar role • Excellent organizational and time management skills • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Strong written and verbal communication skills • Ability to multitask and prioritize tasks effectively • Attention to detail and problem-solving skills

🏖️ Benefits

• Flexible work arrangements • Professional development