Senior Payroll & Compliance Specialist

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $93k - $124.1k / year

⏰ Full Time

🟠 Senior

🧾 Payroll

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Babylist

WebsiteLinkedInAll Job Openings

51 - 200 employees

🛍️ eCommerce

🛒 Retail

💰 $40M Series C on 2021-11

eCommerce • Retail

Babylist is the leading vertical marketplace and commerce destination for baby products, driving purchase decisions for more than 8 million people each year. It utilizes robust proprietary data, patented technology, and unbiased editorial guidance to recommend expert-tested products to those starting their parenting journey. Babylist registries connect new parents with their community of family and friends who help plan, prepare, and shop for a child's arrival. Founded in 2011 by Natalie Gordon, Babylist has grown from a side project into a generational brand in the $67 billion baby products market.

📋 Description

• Run two payroll cycles end to end: weekly for fulfillment center and hourly showroom teams, and bi-weekly for corporate and salaried showroom teams • Handle new hires, terminations, clawbacks, corrections, direct deposit updates, and ad-hoc termination pay • Audit every pre-process register before funding and resolve discrepancies with Newfront • Answer or route employee paycheck questions within one business day • Own the U.S. compliance calendar through annual EEO-1, CA Pay Data, and OSHA 300 filings • Translate legislative changes across approximately 35 states into applicable actions and brief the People team • Run background-check reviews and escalations and quarterly health exclusion checks • Lead the annual February Compliance Refresh to 100% completion • Partner with Legal and outside counsel on handbook and policy reviews every two years • Design internal controls across payroll and compliance and maintain audit evidence • Build, test, and monitor automation, scheduled tasks, skills, and workflow tooling • Report to the People Operations Manager and collaborate with People Ops, Accounting, and Newfront

🎯 Requirements

• Experience running multi-state U.S. payroll end to end in an enterprise HRIS such as Paylocity or comparable • Experience with payroll inputs, timecard corrections, off-cycle and termination pay, garnishments, and final review before funding • Experience owning a compliance calendar covering EEO-1, OSHA, nondiscrimination testing, and state reporting • Experience with background checks, I-9 review, required trainings, and policy creation and revision • Direct experience with California or New York employment law is a strong plus • Experience working with Legal and outside counsel on handbook language and translating legal redlines into usable policy • Experience testing processes against known-good output, building checks, and documenting SOPs • Ability to explain paychecks and payroll numbers clearly • Ability to manage deadlines and processing and filing windows • 5–8 years in payroll and compliance, including 3+ years running multi-state U.S. payroll • CPP, FPC, SHRM-CP, SHRM-SCP, PHR, or SPHR are not required but would cement expertise

🏖️ Benefits

• Competitive pay and meaningful opportunities for career advancement • Performance-based advancement • Company-paid medical, dental, and vision insurance • Retirement savings plan with company matching • Flexible spending accounts • Generous paid parental leave and PTO • Winter Wonder Week: the whole company takes a paid week off at the end of the year • Remote work stipend to set up your office • Perks for physical, mental, and emotional health, parenting, childcare, and financial planning • Leading tools like Claude and ChatGPT from day one • Team comes together twice a year

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