Proposal Coordinator

Job not on LinkedIn

🔥 0 minutes ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $35 - $45 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📄 Proposal Manager

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Blue Raster

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2002

💼 Consulting

📦 Logistics

🔬 Science

Consulting • Logistics • Science

Blue Raster is a company dedicated to tackling some of the world's most critical challenges through innovative solutions. They specialize in helping clients solve, clarify, and visualize complex problems with a commitment to making a positive impact globally. Blue Raster collaborates with global brands to create products that enhance the understanding of our world, emphasizing technical excellence and a passionate approach to their work. The company is known for its energetic and motivated team members who pursue problem-solving and technical excellence.

📋 Description

• Proactively schedule proposal meetings and assign tasks; hold contributors accountable to deadlines • Track and communicate needed deliverables across multiple portfolio teams • Conduct organized weekly meetings with each portfolio to ensure deliverables are on target • Review every proposal for compliance items and red flags immediately upon bid decision • Own compliance expectations, Q&A tracking, and addendum monitoring for each active RFP/RFI • Manage submission logistics end-to-end, including portal uploads, physical shipments, and signature paperwork • Build and maintain proposal templates and shells • Assemble and maintain a formatted backmatter library of past performance write-ups and resumes/bios • Build a searchable content library for past performance and boilerplate • Support short-form and ad hoc client information requests • Maintain and organize capture/proposal meeting notes • Standardize proposal content and processes across portfolios • Conduct timely win/loss debriefs • Benchmark competitor and other externally won proposals to inform strategy • Produce one-pagers and similar collateral as needed • Research potential strategic partnerships during proposal lulls

🎯 Requirements

• Proven proposal coordination experience, including compliance review and full RFP/RFI submission logistics • Rigorous Q&A and addendum tracking discipline • Extremely organized and detail-oriented; able to own accuracy across complex, multi-contributor documents • Experience building and maintaining proposal templates/shells and past performance content • Experience using AI tools in proposal development within specified parameters • Direct, proactive communication skills; able to schedule work, assign tasks, and hold portfolio teams accountable to deadlines • Able to manage multiple concurrent pursuits, competing deadlines, and unplanned/ad hoc requests • Must be authorized to work in the United States; Blue Raster does not sponsor work visas • GIS, mapping, IT, or professional-services proposal experience preferred • Familiarity with JIRA or similar tracking tools and content-library/knowledge-management technology preferred • Exposure to the end-to-end capture process and sales/BD calls or meetings preferred • Creative/design flair for occasional marketing collateral preferred • Experience analyzing competitive or externally won proposals preferred • Local to the Arlington, VA area preferred

🏖️ Benefits

• CareFirst Medical, Dental, Vision with HSA option • 401k benefits • Paid Time Off that starts on your first day • Parental Leave • Training opportunities • Support for personal and career growth • Friendly work environment • Competitive pay • Opportunities to work on concurrent projects with clients from Conservation, Health, Government, Global Affairs, and Education sectors • Diverse and inclusive workplace