Senior Admin Assistant

🔥 0 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $45.9k - $75.9k / year

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

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BMO

WebsiteLinkedInAll Job Openings

10,000+ employees

🏦 Banking

💸 Finance

🔥 Funding within the last year

💰 $142.9M Post IPO debt on 2025-11

Banking • Finance

BMO is the Bank of Montreal, a major Canadian financial institution that provides retail and commercial banking services in Canada and the United States. The provided site text highlights separate Canadian and U. S. banking experiences and bilingual (English/French) support, indicating a consumer-facing bank serving individuals and businesses across North America.

📋 Description

• Perform administrative and clerical tasks, including financial and human resources administration • Provide professional support to one or more managers and their direct reports • Support strategic initiatives by tracking metrics and milestones • Build relationships with internal and external stakeholders • Analyze data and information and provide insights and recommendations • Lead planning, coordination, and implementation of department events • Provide specialized support to an executive and senior managers • Coordinate budgets and report results against budget • Coach and mentor junior administrative assistants • Manage calendars, meeting invitations, meeting rooms, resources, and upcoming events • Develop and maintain filing systems and documentation • Draft, edit, and distribute tailored communications • Answer the central phone line and resolve or escalate inquiries • Process invoices and departmental expense claims • Track expenses against budget • Arrange business travel, including flights and hotels • Coordinate premises, building, relocation, office planning, and furniture matters • Maintain supplies inventory and place supply orders • Document and coordinate vacation and absence scheduling • Coordinate staff training requirements • Organize work information for accuracy and completeness • Complete complex and diverse administrative tasks and handle escalations • Analyze issues and determine next steps • Apply risk-informed decisions consistent with BMO’s business strategy and risk appetite

🎯 Requirements

• Typically 3–5 years of experience in an administrative/professional support function • Post-secondary degree in a related field of study desirable • Specialized knowledge • Good verbal and written communication skills • Good organization skills • Good collaboration and team skills • Good analytical and problem-solving skills • Ability to travel monthly to Newport Beach and La Jolla, California • Ability to apply BMO’s Risk Management Framework and comply with applicable policies, laws, and regulations

🏖️ Benefits

• Remote option • Performance-based incentives • Discretionary bonuses • Health insurance • Tuition reimbursement • Accident insurance • Life insurance • Retirement savings plans • In-depth training and coaching • Manager support • Network-building opportunities • Reasonable accommodations for individuals with disabilities