Legal Coordinator – Executive Assistant

Job not on LinkedIn

🔥 3 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $87k - $120k / year

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

D-Wave

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1999

💼 Consulting

📦 Logistics

🏥 Healthcare

Consulting • Logistics • Healthcare

D-Wave is a practical quantum computing company that provides cutting-edge solutions for businesses and researchers to solve complex optimization problems. Its products include a quantum cloud service, quantum computers, and a suite of tools designed for rapid quantum development. D-Wave's systems are built specifically for commercial use, enabling organizations across various industries to enhance efficiency, reduce costs, and innovate using quantum technology.

📋 Description

• Provide executive support to the Executive Vice President, Chief Legal Officer & General Counsel, Vice-President, Legal, and Senior Director, Intellectual Property • Manage calendars, travel arrangements, expenses, and correspondence • Prepare meeting materials, agendas, and supporting documentation • Coordinate meetings, communications, and follow-up activities across internal stakeholders • Manage department budget, expenses, and vendors • Anticipate executive needs, prioritize work, and streamline workflow and decision making • Support department projects, operational initiatives, and day-to-day Legal team activities • Manage legal workflows, intake processes, and request tracking • Liaise between internal stakeholders and the Legal team • Maintain legal documents, records, systems, shared resources, and the contract management system • Coordinate agreement execution and signature processes • Track contract completion and ensure documentation is accurate, complete, and up to date

🎯 Requirements

• 10+ years of experience in a legal assistant, legal coordinator, executive assistant, legal operations, or similar role • Experience supporting senior executives and legal teams in a fast-paced environment • Familiarity with contracts, legal terminology, and legal department workflows • Experience with legal intake processes, document management, contract workflows, or legal operations tools • Strong organizational skills with exceptional attention to detail • Exceptional time management skills and ability to manage multiple priorities • Professional, clear and concise written and verbal communication skills • Ability to exercise discretion, maintain confidentiality, and apply sound judgment • Proactive, solutions-oriented mindset with ability to anticipate needs, take initiative, and solve problems independently • Proven ability to build strong relationships with executives, internal and external stakeholders, and vendors • Proficiency with Microsoft Office Suite and enterprise collaboration and workflow tools

🏖️ Benefits

• Company ownership/equity • Competitive pay • Bonus • Perks • Benefits • Equal employment opportunity • Career growth and empowerment opportunities • Supportive and inclusive work culture