Administrative Specialist

🔥 15 hours ago

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 10%

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GAI Consultants, Inc.

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1958

💼 Consulting

📦 Logistics

🏭 Manufacturing

💰 Private equity on 2022-11

Consulting • Logistics • Manufacturing

GAI Consultants, Inc. is a multidisciplinary engineering, planning, and environmental consulting firm founded in 1958. The firm delivers civil, structural, geotechnical, environmental, surveying, and construction services for infrastructure and energy projects, including transportation (bridges, roadways), power generation and delivery (including renewables and grid resiliency), water/wastewater, and data center/mission-critical facilities. GAI serves public and private clients—particularly municipal, government, and utility sectors—providing planning, design, permitting, and project management to support complex infrastructure and environmental projects.

📋 Description

• Support the Power Delivery Engineering Business Sector on projects • Prepare and perform detailed review of project deliverables • Coordinate with staff in four other offices and prioritize work based on client schedules and needs • Update client and internal tracking spreadsheets • Perform detailed QA/QC checks of project deliverables • Prepare project-related documents according to client and GAI branding standards • Assist with QA/QC project processes and procedures • Perform special projects and other assigned tasks • Create and maintain project-related forms and documents • Answer questions about administrative best practices and procedures • Plan and coordinate detailed aspects of projects • Assist with project scopes, schedules, and plans • Occasionally assign tasks to administrative staff • Mentor other administrative staff • Attend project meetings and assist with meeting minutes • Mentor junior staff by providing guidance and reviewing work products

🎯 Requirements

• 3+ years of experience • Strong Adobe Acrobat and Microsoft Office Suite skills, including Microsoft Word and Excel • Experience with large (100+ pages) documents • Associate degree (or higher) from accredited college or university preferred • Combination of experience, related coursework and/or education is optimal • Notary Public preferred • Required driver’s license • Effective oral and written communication skills • Ability to communicate with technical and nontechnical audiences • Ability to function on multidisciplinary teams

🏖️ Benefits

• Market based, competitive compensation • Performance driven recognition and development bonuses • Medical, dental, and vision plans • Company-paid short-term and long-term disability • Company-paid life insurance • Employee Assistance Program and wellness resources • Generous paid time off + 7 paid holidays • An additional floating holiday • Paid maternity, paternity, and adoption leave • 401(k) with company match • Tuition reimbursement • Support and rewards for professional development and certifications • Employee discounts • Remote work flexibility

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