Executive Administrative Assistant

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🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 15%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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JobSultant DXB

WebsiteLinkedInAll Job Openings

2 - 10 employees

🎯 Recruiter

✈️ Travel

Recruitment • Travel

JobSultant DXB is a people-focused staffing and relocation service that helps unemployed or underemployed jobseekers move to and start careers in the UAE. They handle practical logistics (booking tickets, airport pickup), provide interview preparation, personalized career guidance, self-awareness and confidence coaching, and support throughout the relocation and placement process. Their service is aimed at individuals seeking international experience and a successful transition to work and life in the UAE.

📋 Description

• Support scheduling and execution of complex in-person and virtual Board meetings • Coordinate high-volume domestic and international travel, transportation and accommodations • Liaise with administrative assistants of internal executive leadership on scheduling and meeting execution • Track requests from internal stakeholders and ensure timely responses with senior executives • Maintain briefing materials and talking points for meetings and speaking opportunities • Coordinate materials with other divisions • Maintain a detailed calendar and related logistics • Process expense reports and director reimbursements in a timely manner • Assist with Board and Director matters, including correspondence, communications, file organization, research and archiving • Interact professionally and effectively with senior business leaders in person and in writing • Support team members as needed • Maintain understanding of firm policies

🎯 Requirements

• Previous experience supporting senior executives preferred • Excellent interpersonal and communication skills, both written and verbal • High attention to detail, strong organizational skills and excellent follow-through • Trustworthy handling of highly sensitive and confidential information • Highest degree of integrity, professionalism, diplomacy and discretion • Comfortable working with people at all organizational levels, particularly senior-most leadership • Ability to work well under pressure, adapt to unexpected events, prioritize and multitask in a deadline-driven environment • Excellent judgment and resourcefulness • Team player with a positive attitude • Knowledge of general business, corporate and government cultures • Strong proficiency in MS Word, Excel, PowerPoint and Outlook • Must be a US Citizen or Permanent Resident authorized to work in the US • Optimere is unable to sponsor visas

🏖️ Benefits

• Training and development opportunities • Firmwide networks • Benefits offerings • Wellness offerings • Personal finance offerings • Mindfulness programs • Diversity and inclusion opportunities for professional and personal growth

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