Administrative Assistant

🔥 24 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $35k - $40k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

👻 Ghost score 21%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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UtiliSave LLC

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1991

⚡ Energy

💼 Consulting

🤝 B2B

Energy • Consulting • B2B

UtiliSave is a Southampton, NY–based forensic utility bill auditing and recovery firm founded in 1991. It performs zero-risk audits for commercial utility bills (electricity, gas, water, sewer, steam and related taxes/charges), recovering incorrectly applied charges and securing exemptions, tariff optimizations, and meter- and asset-related recoveries. The company reports 35+ years of experience, $700M+ recovered across 16,000+ buildings, a 94% audit-find rate, and serves large energy consumers, ESCOs, property managers, healthcare and education institutions, hospitality, retail/grocery, government, and other commercial sectors. Services include bill auditing & recovery, benchmarking, commercial energy management, tax/exemption reviews, and targeted audits (e. g. , NYC steam), offered on a contingency basis (no fee unless money is recovered).

📋 Description

• Support operational, client-service, and executive workflows across the company • Potentially support a specific business unit, including client relations or data management • Own calendars, priorities, and follow-ups so deadlines are met • Convert notes, emails, and spreadsheets into clean, accurate, ready-to-use work product • Maintain shared drives, trackers, files, and records • Monitor open items, close loops, and flag issues early • Support day-to-day communication with internal and external stakeholders • Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions • Handle sensitive information with discretion and good judgment

🎯 Requirements

• 2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role • Bachelor's degree required • Excellent written and verbal communication skills • Professional presence across phone, email, and video • Very strong attention to detail and organizational discipline • Ability to manage multiple moving pieces without losing track, missing steps, or getting flustered • Ability to work independently once expectations are clear and collaborate effectively when needed • Strong research, follow-through, and problem-solving skills • Strong proficiency in Microsoft Outlook, Excel, and Word • Comfort with common online collaboration tools • Fast to learn systems, strong with lists and task tracking, and motivated by clean execution • Prior experience in professional services, legal, finance, consulting, or similarly fast-paced environment is a plus • Fully remote, US-based and able to work EST hours

🏖️ Benefits

• Health insurance • Dental insurance • Vision insurance • 401(k) with company match • Paid time off • Fully remote work

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