Intake Administrative Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 21%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Rob Levine Legal Solutions

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2021

💼 Consulting

📣 Marketing

⚖️ Legal

Consulting • Marketing • Legal

Rob Levine Legal Solutions is a nationwide law firm known for its unwavering dedication to securing justice and protecting the rights of its clients. With a skilled team of over 160 attorneys and more than 1200 dedicated staff members spread across 12 locations, the firm excels in various legal areas including Personal Injury, Workers' Compensation, Immigration Law, Criminal Defense, and Civil Rights. Rob Levine Legal Solutions prioritizes client-centered advocacy and consistently strives for outstanding results, positioning itself as a powerhouse of legal expertise.

📋 Description

• Create and maintain spreadsheets, trackers, and daily, weekly, and monthly reports • Use Excel formulas, pivot tables, lookup functions, conditional formatting, data validation, charts, filtering, and sorting to organize and analyze information • Validate data across reports and systems; identify missing, duplicate, inconsistent, or unusual entries • Present information clearly so leadership understands status, volume, deadlines, and exceptions • Own assigned projects from planning through completion, including tasks, timelines, owners, risks, and next steps • Coordinate with team members to obtain information, address roadblocks, and keep work moving • Provide concise progress updates, communicate delays early, and confirm deliverables are complete • Review unassigned notes and designated work queues; route items to the appropriate owner and track unresolved work through completion • Identify recurring patterns indicating process, training, system, or ownership gaps • Review procedures, reports, templates, and workflows for avoidable steps, duplicate work, unclear handoffs, or recurring errors • Recommend, test, document, and implement approved process improvements • Maintain organized records, files, procedures, and supporting documentation while protecting confidential information

🎯 Requirements

• Intermediate to advanced Microsoft Excel skills, including pivot tables, lookup functions such as XLOOKUP or equivalent, formulas, conditional formatting, data validation, filtering, sorting, charts, and data cleanup • Demonstrated ability to organize multiple assignments, track deadlines, and complete projects with limited follow-up • Strong attention to detail and ability to identify discrepancies, missing information, and process gaps • Clear written and verbal communication, sound judgment, discretion, and dependable follow-through • Team-oriented mindset with accountability for results and willingness to learn • Preferred: experience supporting a legal intake department, call center, operations team, or other high-volume client-service environment • Preferred: experience with project trackers, workflow queues, databases, customer relationship management systems, or case-management platforms • Preferred: experience creating procedures, checklists, templates, or process maps • Some experience with Microsoft Copilot and/or similar AI-integrated technologies preferred • Comfort learning new technology and translating department needs into clearer reports and workflows

🏖️ Benefits

• Remote work arrangement • Growth potential and opportunity for broader responsibility based on performance and business needs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume