Administrative Associate – Development & Patient Education

Job not on LinkedIn

🔥 1 minute ago

🇺🇸 United States – Remote

💵 $40k - $45k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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United Mitochondrial Disease Foundation

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 Non-profit

🏥 Healthcare

Non-profit • Healthcare

United Mitochondrial Disease Foundation is a nonprofit organization that promotes research, education, diagnosis, treatment and support for individuals and families affected by mitochondrial disorders. UMDF provides patient and caregiver resources (including medication and insurance assistance), maintains a patient registry and a list of 200+ clinicians, offers no-cost genetic testing, helps people find clinical trials, runs events and fundraising programs (Energy for Life Walk), mobilizes advocacy, and funds or facilitates research and awareness initiatives to accelerate therapies and cures.

📋 Description

• Maintain and update donor, sponsor, and constituent records in Salesforce • Process gifts, pledges, recurring donations, and soft credits • Run and export reports for Development, Finance, and leadership • Support campaign mapping, tracking, setup, and configuration • Support event and peer-to-peer participant registration • Monitor donation processing and reconciliation • Provide customer service support for participants and donors • Generate and send gift acknowledgments and tax receipts • Coordinate donor communications and mailing logistics • Support planning and execution of UMDF's annual national conference • Manage conference registration and administration in Cvent • Coordinate speaker and faculty logistics, travel, hotels, materials, and reimbursements • Manage conference technology tools, including the mobile app, surveys, and evaluations • Provide onsite event support, including registration desk coordination and general conference operations • Coordinate exhibitor, vendor, hotel, AV, meeting space, signage, shipping, printing, and room set logistics • Manage webinar scheduling, calendar coordination, and Zoom meeting/webinar setup and support • Track registrations and attendee communications • Support recording management, CE/CME tracking, online learning programs, course uploads, learner access, and certificates • Support invoice tracking, payment processing coordination, scholarship administration, budget reconciliation, and agreement tracking • Assist with board and committee meeting materials and reporting packets • Maintain shared documents, templates, and workflow trackers • Support cross-functional project coordination and additional UMDF meetings and events

🎯 Requirements

• 2–4+ years of administrative, nonprofit operations, event/conference coordination, or education administration experience • Experience with CRM systems (Salesforce strongly preferred) • Experience with peer-to-peer fundraising platforms (DonorDrive or similar preferred) • Experience with registration and event platforms such as Cvent preferred • Experience with webinar platforms such as Zoom • Strong data accuracy and attention to detail • Excellent organizational and project/time management skills, with the ability to manage multiple deadlines across departments • Strong written and verbal communication skills, including professional correspondence with donors, speakers, faculty, vendors, and attendees • Proficiency in Microsoft Office and/or Google Workspace • Experience with CME/CE administration, learning management systems, or mobile event apps is a plus

🏖️ Benefits

• 401(k) • Dental insurance • Health insurance • Vision insurance

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