Events & Executive Support Coordinator

Job not on LinkedIn

🔥 6 minutes ago

🌲 North Carolina – Remote

🌲 North Carolina – Remote

💵 $64.2k - $74.8k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎪 Events

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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General Dynamics Information Technology

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1954

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

General Dynamics Information Technology is a company at the forefront of technological innovation, offering a wide range of services including consulting, digital modernization, and application services. The company is heavily involved in implementing solutions related to artificial intelligence, cloud computing, cybersecurity, high-performance computing, and quantum technologies. GDIT is committed to supporting government and defense sectors, providing mission-critical services such as logistics and supply chain management, intelligence, and homeland security. The company also focuses on diverse and inclusive hiring practices and actively promotes employee well-being. Through its digital accelerator solutions and pioneering use of emerging technologies, GDIT aims to propel agencies' missions forward and address complex technological challenges.

📋 Description

• Coordinate logistics for scientific workshops and webinars, including scheduling, materials preparation, and day-of-event support • Collaborate with Communications, audio-visual teams, and venue staff to support workshops, webinars, and program activities • Track concurrent projects and deadlines using task management tools such as Microsoft Planner • Proactively flag risks and identify solutions to prevent delays • Travel approximately 4–6 times per year to support client events • Provide administrative support, including leadership scheduling, travel arrangements, expense reporting, deliverables tracking, and operational process development • Track ongoing projects and tasks and follow up on at-risk items • Maintain accurate records for events, communications, and project timelines • Provide additional administrative and operational support to team members and functions • Draft and send policy-compliant email responses to public inquiries under NIH communication guidelines • Revise PDFs, Word documents, and PowerPoint decks to meet accessibility standards before government publication • Report to the Communications Lead and work closely with 3–4 teammates

🎯 Requirements

• Bachelor's degree in a relevant field or equivalent combination of education, professional training, or work experience • 2+ years of professional experience • Experience with or willingness to support executive assistant-style functions, including scheduling, travel coordination, and expense reporting • Ability to follow established processes while proactively identifying more efficient approaches • Willingness to explore artificial intelligence tools such as Copilot, Gemini, and Claude • Comfort working with government stakeholders and following established communication policies • Excellent organizational skills and attention to detail • Ability to manage and prioritize multiple tasks • Must obtain and maintain a Public Trust • Must provide onsite fingerprinting at a designated facility • Must be a US Person (Green Card Holder/US Permanent Resident Alien, Refugee, Asylee, or US Citizen) • Work visa sponsorship will not be considered • No scientific background required • No security clearance currently required

🏖️ Benefits

• Comprehensive medical plan options, some with Health Savings Accounts • Dental plan options • Vision plan options • 401(k) plan with company match • Full flex work weeks where possible • Vacation, sick, personal time, holiday, paid parental, military, bereavement, and jury duty leave • Typically 15 days of paid leave per calendar year • 10 paid holidays per year • Up to 160 hours of paid family leave in a rolling 12-month period for eligible employees • Short- and long-term disability benefits • Life insurance • Accidental death and dismemberment insurance • Personal accident insurance • Critical illness insurance • Business travel and accident insurance • AI-powered career tool identifying career steps and learning opportunities • Internal mobility team • Wellness packages • Competitive pay • Award-winning culture of innovation • Military-friendly workplace

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