Executive Administrative Assistant

🔥 1 minute ago

🇺🇸 United States – Remote

💵 $78.4k - $117.6k / year

⏰ Full Time

🟠 Senior

🔴 Lead

📋 Administrative Assistant

👻 Ghost score 0%

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GE HealthCare

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1892

🏥 Healthcare

🏢 Enterprise

💰 $1.2G Post IPO secondary on 2024-12

Healthcare • Enterprise

GE HealthCare is a global healthcare technology company focused on developing products, technologies, and solutions that improve patient care and healthcare delivery. The company emphasizes innovation, next-generation solutions, and improving wellbeing worldwide. It operates in many countries (offices in 80 countries) and offers career opportunities across early careers and professional roles. GE HealthCare communicates a mission to make healthcare better and champions employee wellbeing, diversity, and equal opportunity.

📋 Description

• Support the Chief Marketing Officer of Advanced Imaging Solutions with executive and light Chief of Staff support • Manage the CMO’s calendar in alignment with annual, monthly and weekly business rhythms • Scan four to eight weeks ahead and schedule preparation, alignment and decision meetings for major milestones • Apply calendar standard work, including attendees, reporting relationships, agendas, pre-reads, links, locations, global time zones and meeting buffers • Flag overloaded days and competing priorities and recommend adjustments • Maintain visibility into priorities, milestones, decisions, stakeholder commitments and emerging risks • Ensure the CMO connects with appropriate business leaders, customers, partners and team members • Prepare meeting context and ensure data, materials, pre-reads and stakeholder alignment are ready • Coordinate leadership meetings, town halls, offsites and other team events • Track decisions, commitments and follow-ups, with clear owners and deadlines • Build relationships across the leadership team and broader organization • Plan domestic and international travel, including itineraries, hotels, transportation, logistics, contingencies and expense reports • Manage incoming requests and correspondence • Prepare and quality-check presentations, emails, reports and meeting materials • Route questions to the appropriate people • Handle confidential business, talent and personal information with discretion • Support a fast-moving global healthcare innovation organization

🎯 Requirements

• At least 10 years of experience as an Executive Assistant supporting senior executives in a complex, global business environment • Experience supporting a leader responsible for a multibillion-dollar business or portfolio strongly preferred • Strong business judgment and calendar-management skills • Ability to connect executive time to business priorities • Forward-looking and proactive approach • Ability to anticipate preparation needs and identify stakeholders • Curiosity about the business and marketing function • Ability to learn portfolios, people, planning cycles and operating rhythms quickly • Clear communication and trusted relationship-building skills • Ability to gather context, use discretion, and know when to act, escalate or ask questions • Highly organized and dependable • Speed, accuracy and attention to detail • Comfortable with Outlook, Teams, PowerPoint, Word and related collaboration tools • Associate degree or equivalent experience required • Bachelor's degree preferred • Legally authorized to work in the United States • Successful completion of a drug screen, as applicable

🏖️ Benefits

• Performance-based incentive compensation, which may include cash bonuses and/or long-term incentives (LTI) • Medical insurance • Dental insurance • Vision insurance • Paid time off • 401(k) plan with employee and company contribution opportunities • Life insurance • Disability insurance • Accident insurance • Tuition reimbursement • Professional development • Competitive compensation • Great work environment • No relocation assistance provided

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