Executive Administrative Assistant

🕒 September 21

🇺🇸 United States – Remote

💵 $78.4k - $117.6k / year

⏰ Full Time

🟠 Senior

🔴 Lead

📋 Administrative Assistant

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👻 Ghost score 36%

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GE HealthCare

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1892

🏥 Healthcare

💊 Pharmaceuticals

Healthcare • Medical Technology • Pharmaceuticals

GE HealthCare is a leader in precision care, dedicated to providing innovative technologies and integrated solutions that enhance healthcare services. As a stand-alone company, it focuses on imaging, ultrasound, and healthcare IT, empowering clinicians and improving patient outcomes through advanced medical technologies and personalized care solutions. With a significant investment in research and development, GE HealthCare aims to transform healthcare by making hospitals more efficient and therapies more precise.

📋 Description

• Support the Chief Marketing Officer of Advanced Imaging Solutions with executive and light Chief of Staff support • Manage the CMO’s calendar in alignment with annual, monthly and weekly business rhythms • Understand the purpose and relative importance of strategy, product planning, business development, customer, talent, leadership and one-on-one meetings • Scan four to eight weeks ahead and schedule preparation, alignment and decision meetings for major milestones • Apply calendar standard work, including attendees, reporting relationships, agendas, pre-reads, links, locations, global time zones and meeting buffers • Flag overloaded days or competing priorities and recommend adjustments • Maintain a working view of priorities, milestones, decisions, stakeholder commitments and emerging risks • Identify gaps before they become last-minute problems • Ensure the CMO meets with appropriate business leaders, customers, partners and team members • Prepare context, data, materials, pre-reads and stakeholder alignment for important meetings • Coordinate leadership meetings, town halls, offsites and other important team moments • Track decisions, commitments and follow-ups, with clear owners and deadlines • Build relationships across the leadership team and broader organization • Plan domestic and international travel, including itineraries, hotels, transportation, meeting logistics, contingency plans and expense reports • Manage incoming requests and correspondence • Prepare and quality-check presentations, emails, reports and meeting materials • Route questions to the right people • Handle confidential business, talent and personal information with discretion

🎯 Requirements

• At least 10 years of experience as an Executive Assistant supporting senior executives in a complex, global business environment • Experience supporting a leader responsible for a multibillion-dollar business or portfolio is strongly preferred • Strong business judgment and calendar-management skills • Ability to connect the executive’s time to business priorities • Forward-looking and proactive approach • Ability to anticipate preparation needs and identify the right stakeholders • Ability to learn the portfolio, people, planning cycles and operating rhythms quickly • Clear communication and trusted relationship-building skills • Ability to gather context across the organization, use discretion and know when to act, escalate or ask a question • Highly organized and dependable, with speed, accuracy and attention to detail • Comfortable with Outlook, Teams, PowerPoint, Word and related collaboration tools • Associate degree or equivalent experience required • Bachelor’s degree preferred • Must be legally authorized to work in the United States • Employment visa sponsorship is not available now or in the future • Successful completion of a drug screen, as applicable • COVID-19 vaccination may be required by certain GE HealthCare customers

🏖️ Benefits

• Performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI) • Medical insurance • Dental insurance • Vision insurance • Paid time off • 401(k) plan with employee and company contribution opportunities • Life insurance • Disability insurance • Accident insurance • Tuition reimbursement • Professional development • Challenging careers • Competitive compensation • Relocation assistance is not provided

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