Administrative Assistant, Diversity, Equity, Inclusion

Job not on LinkedIn

🔥 0 minutes ago

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

The Recording Academy

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1957

📱 Media

🤝 Non-profit

🌍 Social Impact

Media • Non-profit • Social Impact

The Recording Academy is an organization that is best known for its role in the music industry as the presenter of the annual Grammy Awards, which are recognized as one of the highest honors in music. The academy is involved in various aspects of the music industry including advocacy for artists' rights, diversity and inclusion efforts, and education about music's history and significance. It supports music creators through initiatives like MusiCares, a charity providing critical health and welfare services. The academy also oversees the Grammy Museum, dedicated to exploring the history and impact of music.

📋 Description

• Maintain calendars for the Director and Manager of DEI, evaluating and prioritizing meeting requests and handling scheduling logistics • Prepare daily briefings covering upcoming meetings, calls, and schedule changes • Serve as a front-facing point of contact for internal stakeholders, partners, and external contacts • Coordinate team meetings and events, including agendas, catering, conference room/AV setup with Facilities and IT, and guest greetings • Take notes and prepare minutes with clear follow-up tracking • Coordinate travel logistics, including flights, hotels, and car service, and prepare itineraries • Manage receipts, expense reports, and vendor/consultant invoices, ensuring timely submission and appropriate coding • Provide travel support and handle post-trip expenses • Maintain organized systems for contracts, invoices, NDAs, and departmental documentation • Support onboarding for new hires, interns, and consultants, including paperwork, supplies, and information • Provide administrative support for GRAMMY Week and GRAMMY Awards show events, including ticket distribution for the DEI team • Perform additional project-related duties as assigned

🎯 Requirements

• Bachelor’s degree with 2 to 4 years of related experience • Entertainment, nonprofit, and/or mission-driven organization experience preferred • Strong working knowledge of MS Office: Outlook, Word, Excel, and PowerPoint • Strong working knowledge of Google Programs and Airtable • Highly organized with strong attention to detail and accuracy • Ability to manage competing priorities and problem-solve under deadline pressure • Professional written and verbal communication skills • Ability to occasionally stand, walk, and sit for long periods of time • Ability to work at a computer for long periods of time • Ability to lift and/or move up to 60 pounds

🏖️ Benefits

• Positions working 20+ hours per week receive a comprehensive benefits package • Medical coverage • Dental coverage • Vision coverage • 401k match • Generous paid time off