Proposal Coordinator

🔥 0 minutes ago

🏈 Ohio – Remote

🏈 Ohio – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📄 Proposal Manager

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HEAPY

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1945

🏗️ Construction

💼 Consulting

⚡ Energy

Construction • Consulting • Energy

HEAPY is an engineering firm specializing in mechanical, electrical, and plumbing (MEP) engineering, building optimization, commissioning, and sustainability services. The firm provides engineer-led design-build delivery, intelligent building management, energy audits and studies, retro-commissioning, fire protection and life-safety design, lighting and technology design, master planning, facility condition assessments, and utility program administration. HEAPY serves a broad set of markets including aviation, healthcare, education, commercial, federal, industrial, life sciences, sports and cultural venues, and public utilities, and emphasizes measurable value for people and the planet through energy and resiliency solutions. Founded with 80 years of MEP, technology, commissioning, and sustainability expertise, HEAPY reports $4B in annual total construction costs influence, high repeat-client rates, and a large volume of projects year-to-year.

📋 Description

• Lead and coordinate proposal and qualification submittals from kickoff through delivery • Coordinate and produce proposals, qualifications packages, presentations, and marketing collateral • Partner with technical teams, marketing, and business development to gather, edit, and synthesize content • Apply established proposal standards, templates, and branding to ensure consistency and quality • Maintain and enhance resume, project, boilerplate, content, and marketing resource libraries • Participate in proposal kickoffs, schedules, and internal deadlines; track inputs and follow up on progress • Provide writing, proofreading, formatting, and layout support for final materials • Support client-facing deliverables and presentations • Contribute to pursuit strategy, messaging, and business development efforts • Evaluate and improve proposal tools, content, and processes • Participate in professional development and internal knowledge sharing • Support HEAPY’s Vision, Mission, and Colleague First culture • Perform additional responsibilities as requested or needed

🎯 Requirements

• 2-year degree in Marketing, Communications, English, Journalism, Business, or a related field; or an equivalent combination of education, experience, and/or 4-year degree in a related discipline • 2–4 years of relevant experience in proposal coordination, marketing, or administrative roles within the AEC industry preferred • Experience developing compelling, compliant, and brand-aligned proposals and marketing materials • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) • Proficiency in Adobe Creative Cloud; InDesign strongly preferred • Familiarity with CRM systems and collaborative platforms such as Deltek Vantagepoint, Smartsheet, or SharePoint is a plus • Strong writing, proofreading, formatting, and editing skills • Ability to manage deadlines and coordinate inputs from multiple stakeholders • Must be in the EST time zone and willing to work during core business hours • Ability to remain sedentary at a workstation for extended periods while operating a keyboard and using a computer screen • Ability to operate a mouse, stylus, or similar tool for precise digital edits and visual layouts • Ability to communicate in person, electronically, and by phone • Reliable transportation to and from project sites • Ability to work in indoor and outdoor environments and navigate stairs or moderate distances during site visits • Ability to lift, move, transport, or position items weighing up to 25 lbs. • Ability to follow established protocols, practices, and safety guidelines • Ability to gather, organize, and evaluate marketing-related information

🏖️ Benefits

• Collaborative, colleague-first culture • Premium medical, dental, and vision coverage • 401(k) with competitive contributions • 10–15% annual bonus potential tied to company performance and contributions • Open PTO • Paid sick time • Paid Wellness Week during the final week of the year • Annual wellness benefit bonus • Annual professional development stipend