Senior Manager, People Operations – Payroll, Benefits, Analytics

Job not on LinkedIn

🔥 12 minutes ago

🏄 California, New Jersey, +2 more states – Remote

🏄 California – Remote 🏖️ New Jersey – Remote 🗽 New York – Remote 🍂 Massachusetts – Remote

💵 $100k - $125k / year

⏰ Full Time

🟠 Senior

👥 People Operations

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Highwire

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Highwire is a company that specializes in mitigating contractor risks for various industries, such as construction, data centers, and manufacturing. They provide prequalification assessments and field applications to ensure contractor safety, financial viability, and compliance with insurance requirements. Highwire helps clients deliver projects on time and within budget by understanding and managing contractor risks, thus supporting contractor success. They cater to over 60,000 contractors by offering tools to benchmark risks, improve safety, and enhance financial performance.

📋 Description

• Own end-to-end accurate, timely and compliant semi-monthly payroll for a multistate workforce • Administer Rippling payroll configuration, employee and tax setup, reporting, integrations and issue resolution • Manage Rippling relationship and coordinate payroll, tax, system and integration issue resolution • Lead federal, state and local payroll tax administration, filings, notices, amendments and year-end processing • Maintain payroll controls, review protocols, documentation and audit trails • Partner with Finance on payroll funding, general ledger mapping, reconciliations, accruals, invoices, audits, forecasting and workforce cost reporting • Lead health, welfare and related benefits strategy, plan design, financial evaluation and administration • Manage brokers, carriers and vendors, including renewals, plan modeling, vendor selection and performance • Develop benefits communications, open enrollment materials and employee education • Administer benefits compliance, including ACA, COBRA, ERISA, HIPAA and Section 125 requirements • Administer the 401(k) plan, including eligibility, enrollment, contributions, loans, distributions, corrections and inquiries • Lead annual retirement-plan compliance testing, notices, governance activities and 401(k) audit execution • Support Form 5500 preparation and filing • Oversee multistate leave-of-absence administration and coordinate documentation, payroll, benefits, disability payments and return-to-work requirements • Build people analytics dashboards, recurring reports and executive-ready workforce insights • Monitor workforce metrics including headcount, labor cost, turnover, retention, engagement, promotions, performance, composition, recruiting, benefits and leave • Partner with People and Finance on headcount planning, labor forecasting, compensation analysis, workforce cost modeling and scenario planning • Own payroll-related Rippling workflows, permissions, reporting and integrations • Establish data standards, operating procedures and quality controls across People systems • Conduct audits, resolve discrepancies and lead scalable process and technology improvements • Lead complex cross-functional initiatives and change communication

🎯 Requirements

• At least seven years of progressive experience across multistate payroll, payroll tax, benefits, leave administration, HR systems, people analytics and People–Finance operations • Direct, hands-on experience processing and administering multistate payroll through Rippling is required, including payroll processing, employee and tax setup, deductions, reporting, configuration, integrations and complex issue resolution • Experience managing a payroll-provider relationship, including vendor performance, service delivery and issue escalation • Deep knowledge of multistate payroll and payroll tax requirements, including quarter-end and year-end processing • Demonstrated experience leading benefits plan design, renewals, financial analysis, administration, compliance and employee communication • Hands-on experience administering a 401(k) or other qualified retirement plan and executing annual plan audits, compliance testing and Form 5500 support • Experience overseeing multistate leave administration and coordinating statutory, company, disability, payroll and benefits requirements • Advanced people analytics capability, including building dashboards, interpreting complex datasets, developing workforce models and presenting actionable recommendations • Strong financial acumen and experience partnering with Finance or Accounting on reconciliations, general ledger activity, audits, forecasting and workforce cost analysis • Advanced proficiency in Excel or Google Sheets, including complex formulas, pivot tables, lookups, data validation and financial or workforce modeling • Strong HR systems expertise, including configuration, workflows, integrations, automation, reporting and data governance • Excellent written and verbal communication skills • Exceptional judgment, organization and attention to detail, with ability to manage competing priorities and confidential information • Bachelor’s degree in human resources, business, finance, accounting, analytics or a related field, or equivalent professional experience • Preferred: Certified Payroll Professional (CPP) certification • Preferred experience in professional services, agency, private equity-backed or similarly fast-paced distributed organizations • Preferred experience supporting mergers and acquisitions • Preferred experience evaluating or administering self-funded or level-funded health plans • Preferred experience leading payroll, benefits, HRIS or vendor implementations • Must reside in an eligible listed location at time of hire

🏖️ Benefits

• Competitive benefits package with medical, dental, and vision coverage • 401(k) matching • Generous paid time off • Additional well-being and growth perks • Competitive salary with merit-based opportunities for growth • Flexible hybrid work model tailored to schedule and lifestyle • Extended summer and winter breaks • Early Friday log-off through Empower Hours • FSA options • Paid parental leave • Commuter benefits • Annual Growth Mindset stipend for books, events, or learning experiences • Monthly technology reimbursement • Wellness benefit program for mental and physical health • 501c3 donation matching program • Mentorship and ongoing professional development opportunities • Monthly recognition and team celebrations • Employee referral and new business referral bonuses • Quarterly Highwire events and team gatherings • Dog-friendly office environment • Supportive, inclusive, and collaborative workplace

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