Proposal Coordinator – Technical Writer

Job not on LinkedIn

🔥 0 minutes ago

🏈 Alabama – Remote

🏈 Alabama – Remote

💵 $61.2k - $91.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📄 Proposal Manager

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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IDEX Corporation

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1988

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

IDEX Corporation is a global company renowned for producing mission-critical components that impact daily life. Their product portfolio includes precision components used in DNA sequencing, firefighting tools like the Hurst Jaws of Life, and fluid and metering technologies essential in various industrial sectors. Additionally, IDEX operates in the health and science sectors, where they develop liquid subassemblies and precision equipment for handling and analysis. Their diverse product lineup extends to firefighting and safety equipment, fluid handling technologies, and high-end solutions that facilitate medical research and safety operations.

📋 Description

• Own and manage the company's proposal content repository, templates, knowledge base, and document management systems • Collaborate with Product Management, Sales, Marketing, Operations, and subject matter experts to review, validate, and update proposal content • Develop, maintain, edit, and proofread reusable proposal content, executive summaries, company qualifications, past submittals, and customer-facing materials • Establish and maintain content governance practices, including review schedules, version control, approval workflows, and archiving procedures • Analyze proposal content utilization and effectiveness and recommend improvements • Coordinate proposal response activities with Key Account Managers for RFPs, RFQs, RFIs, and other customer solicitations • Review solicitation requirements, develop response outlines, track deliverables, and coordinate contributions from multiple departments • Work with the Contract Administrator to ensure submittals meet company requirements regarding contract terms and conditions • Manage proposal schedules, milestones, review cycles, and submission checklists • Compile, format, finalize, and submit proposal packages through customer portals, procurement systems, email, or other required methods • Develop, edit, and maintain study abstracts, white papers, proposal documentation, and customer-facing supporting materials • Translate technical, operational, and product-related information into concise, compelling documentation • Interview subject matter experts and gather technical information • Ensure technical documentation follows writing standards, branding guidelines, and quality expectations

🎯 Requirements

• Bachelor's degree in Business Administration, Communications, English, Marketing, Technical Writing, or a related field; or equivalent combination of education and experience • 3+ years of experience in proposal coordination, proposal management, technical writing, content management, business development support, or a related role • Experience supporting RFP, RFQ, RFI, contract bid, or grant proposal response processes • Experience managing content libraries, templates, and document repositories preferred • Technical writing experience involving software, technology, manufacturing, utilities, metering, engineering, or other complex products and services preferred • Experience working with proposal management software, CRM systems, content management systems, or document management platforms preferred • Strong proposal writing, technical writing, editing, and proofreading skills • Exceptional attention to detail and commitment to content accuracy and quality • Ability to interpret solicitation requirements and translate them into compliant, customer-focused responses • Ability to recognize and notate term and condition requirements within an RFP, RFQ, Bid, or other customer documentation • Strong organizational and project management skills with the ability to manage multiple deadlines simultaneously • Ability to communicate complex technical concepts clearly to both technical and non-technical audiences • Excellent verbal and written communication skills with the ability to collaborate across Sales, Marketing, Product Management, Operations, and Executive Leadership teams • Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams • Self-motivated with the ability to work independently while managing competing priorities in a deadline-driven environment

🏖️ Benefits

• Performance based bonus plan may be available • Health benefits • 401(k) retirement savings program with company match • PTO