Administrative Coordinator

Job not on LinkedIn

🔥 2 minutes ago

🇺🇸 United States – Remote

💵 $51.3k - $67.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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INVICTA SOFTWARE

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2014

🔒 Cybersecurity

☁️ SaaS

🏢 Enterprise

Cybersecurity • SaaS • Enterprise

INVICTA SOFTWARE is a company offering a modular, fully integrated Security Operations (SecOps) platform that consolidates endpoint management, IT service management, and cybersecurity into a single centralized solution. Its product suite—Invicta ONE, Invicta DESK and Invicta GUARD—provides AI-driven threat detection and automated orchestration to surface intelligence, alert, and remediate issues across IT, security and operations. The company primarily sells its SaaS platform through channel partners to organizations such as schools and enterprise customers.

📋 Description

• Ensure efficient daily administrative operations in a fully remote setting • Serve as a central point of contact for internal teams and external partners • Coordinate schedules, meetings, and project timelines to support business goals • Maintain accurate records and documentation • Manage calendars, appointments, and virtual meeting logistics for various teams • Coordinate and track project deadlines, deliverables, and follow-ups • Prepare, organize, and maintain company documents, reports, and correspondence • Assist with onboarding new employees and supporting HR-related administrative tasks • Serve as a liaison between departments to ensure clear communication and timely information flow • Handle travel arrangements, expense reports, and vendor communications as needed • Identify opportunities to improve administrative processes and implement solutions • Support ad hoc projects and special initiatives as assigned by management

🎯 Requirements

• Proven experience in an administrative or coordination role, preferably in a remote environment • Strong organizational skills with exceptional attention to detail • Excellent written and verbal communication abilities • Proficiency with Microsoft Office Suite, Google Workspace, and project management software such as Asana and Trello • Ability to manage multiple priorities and deadlines independently • Comfortable working across time zones and collaborating virtually • High level of discretion and professionalism when handling confidential information • High School Diploma required • Relevant experience will be considered as an alternative to the preferred Associate’s or Bachelor’s degree • Experience supporting technology or software development teams is a plus • Familiarity with basic accounting or invoicing processes is advantageous • Must be a resident of United States

🏖️ Benefits

• Fully remote position with flexible working hours • Competitive salary and performance-based incentives • Opportunity to grow within a forward-thinking and supportive company • Access to professional development resources and training • Inclusive and collaborative company culture that values diversity