Senior Administrative Associate

🔥 2 minutes ago

🇺🇸 United States – Remote

💵 $78.8k - $98.4k / year

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

QC Servion, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚖️ Legal

📣 Marketing

📦 Logistics

Legal • Marketing • Logistics

QC Servion is the centralized operations hub that provides wholesale management of HR, accounting, legal, contracts, marketing, administration, and safety services across the QC Ecosystem. It delivers recruitment and onboarding, employee development and benefits administration, marketing and communications support, workplace safety programs and compliance guidance, contract management, and accounting and financial reporting to allow affiliated companies to focus on growth and operational excellence. QC Servion supports efficient processes, regulatory compliance, and employee experience across a network of portfolio companies.

📋 Description

• Provide general staff support through word processing, proofreading, spreadsheet data entry, and reporting • Update specification files • Assist with proposal processes • Create and maintain internal resumes • Coordinate staff delivery and manage onboarding training schedules • Assist with creation, preparation, tracking, and presentation of internal company-wide meetings • Track policy and procedure updates • Research and purchase employee and client gifts • Manage swag logistics • Assist with file management, template updates, and standardization • Track document requests and ensure timely fulfillment and accurate recordkeeping • Manage the general email inbox and phone messages, respond to inquiries, and direct them to the appropriate department or manager • Book travel arrangements and register staff for industry events • Manage email and schedules • Develop meeting presentations and coordinate content among contributors • Manage expenses • Complete special projects for department directors • Complete assigned tasks and deliverables on time and on budget • Perform other related duties as assigned

🎯 Requirements

• Minimum of five years of experience in a professional office or consulting services environment • Experience providing executive-level support • Knowledge of administrative and clerical procedures and systems • Knowledge of booking and arranging travel and events • Progressive knowledge of administrative tasks required for an engineering firm • Skill using MS Office Suite: Excel, Word, Outlook, PowerPoint, Teams, and SharePoint • Skill using Adobe and/or Bluebeam • Skill using artificial intelligence, machine learning, and generative artificial intelligence • Accurate completion of assignments with attention to detail • Typing with minimal errors • Effective oral and written communication of technical and non-technical information • Ability to work independently with supervision and as a team member • Ability to maintain confidentiality and handle sensitive information • Ability to work successfully in a remote environment with effective communication, organizational skills, self-motivation, proactiveness, resourcefulness, and a distraction-free workspace • Ability to maintain neat, orderly, complete documents and project files • Ability to analyze and prepare documents, reports, and correspondence • Ability to work under pressure and meet close deadlines • Ability to manage multiple tasks and adapt to changing business requirements • Coverage of standard business hours, 8:00 AM–5:00 PM, Monday through Friday, in CST, PST, or a combination of both

🏖️ Benefits

• Choice of comprehensive medical plans, including two PPO-style plans and an HDHP with HSA option • Flexible spending accounts (FSA) • Dental and vision plans • Medical, dental, and vision benefits for spouse/domestic partner and dependent children up to age 26 • 401(k) with company match and self-directed brokerage account option • PTO, including additional paid time off during the last week of the year • Company-paid life insurance coverage for employees and eligible dependents • Short- and long-term disability and AD&D coverage • Professional development opportunities • Tuition reimbursement • Professional licensing assistance • Paid parental leave after one year of employment