Administrative Assistant – Front Office

🔥 4 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $12 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

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CASA DE LA FAMILIA

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1996

🏥 Healthcare

🤝 Non-profit

🌍 Social Impact

Healthcare • Non-profit • Social Impact

CASA DE LA FAMILIA is a non-profit organization that has been assisting victims of crime in Southern California for nearly 30 years, offering free bilingual counseling and low-cost mental health services. Founded by Clinical Psychologist Dr. Ana Nogales, CASA DE LA FAMILIA provides individual and family therapy, crisis intervention, and legal counseling specifically for those affected by trauma, particularly within underserved communities. The organization focuses on promoting healing and resilience through culturally sensitive and evidence-based practices, ensuring that support is accessible for all clients regardless of their financial situation.

📋 Description

• Answer and direct phone calls • Organize and schedule appointments • Plan meetings and take detailed minutes • Write and distribute email, correspondence, memos, letters, faxes and forms • Assist in preparing regularly scheduled reports • Develop and maintain a filing system • Update and maintain office policies and procedures • Order office supplies and research new deals and suppliers • Maintain contact lists • Book travel arrangements • Submit and reconcile expense reports • Provide general support to visitors • Act as the point of contact for internal and external clients • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers • Support managers and employees with daily administrative and clerical needs • Ensure efficient day-to-day office operations

🎯 Requirements

• Fluent in Spanish and English • Courses taken in psychology/sociology • Proven experience as an administrative assistant or office admin assistant • Knowledge of office management systems and procedures • Working knowledge of office equipment, like printers and fax machines • Proficiency in MS Office, particularly MS Excel and MS PowerPoint • Excellent time management skills and the ability to prioritize work • Attention to detail and problem-solving skills • Excellent written and verbal communication skills • Strong organizational skills with the ability to multi-task