Administrative Associate II, Strategy and Resource Mobilization Operations

🔥 17 hours ago

🏛️ District of Columbia, North Carolina, +1 more states – Remote

🏛️ District of Columbia – Remote 🌲 North Carolina – Remote ☕ Washington – Remote

💵 $50k - $60k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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FHI 360

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1971

🏥 Healthcare

🍽️ Food & Beverage

💼 Consulting

Healthcare • Food & Beverage • Consulting

FHI 360 is a global nonprofit human development organization dedicated to improving lives by advancing integrated, locally driven solutions. Operating in over 60 countries, FHI 360's work spans across a wide range of areas including health, education, nutrition, environment, economic development, and governance. The organization focuses on creating partnerships, integrating research, and leveraging resources to enable people to reach their full potential. With a strong emphasis on equity, health, and well-being, FHI 360 is committed to building a more equitable world through innovative programs and partnerships.

📋 Description

• Collaborate with the Associate Director, SRM Operations, to ensure team needs and requirements are met • Process consultant agreements and manage associated invoices • Provide administrative support to SRM leadership, including meeting and conference room planning, scheduling, limited travel support, and expense preparation or processing • Maintain operational trackers, timelines, and follow-ups • Compile, format, and quality-check information, metrics, and data for reports, presentations, dashboards, and leadership updates • Maintain SharePoint channels, shared folders, templates, team records, onboarding materials, and version-controlled documents • Maintain team distribution lists, Teams/SharePoint channels, calendars, announcements, and routine communications tools • Own the SRM onboarding process for new employees • Fulfill administrative and special project duties as assigned • Provide administrative surge support for SRM as time allows • Work under the supervision of an Associate Director, with increasing independent responsibility

🎯 Requirements

• Associates Degree or International Equivalent in Business Administration or Related Field • 3+ years of relevant experience supporting team operations • Experience in a matrixed environment a plus • Bachelor’s Degree preferred • Ability to manage competing requests, clarify priorities, anticipate bottlenecks, and follow through accurately in a fast-paced, matrixed environment • Ability to provide answers to requests for general information • Ability to record and document information accurately • Ability to handle sensitive information with discretion, sound judgment, and attention to confidentiality • Ability to recognize, define, and resolve non-standard problems using operating procedures, practices, and established precedents • Ability to resolve recurring issues and problems as well as some unique situations • Ability to anticipate problems and develop recommendations for management resolution • Must share FHI 360’s safeguarding commitment and sign the code of conduct • Subject to reference, criminal record, terrorism finance, and misconduct disclosure screening checks

🏖️ Benefits

• 7% of monthly base pay contributed to a money purchase pension plan account • 18 days of paid vacation per year for full-time US-based staff • 12 sick days per year for full-time US-based staff • 11 holidays per year for full-time US-based staff • Competitive benefits package • Professional development • Policies and programs supporting a healthy work/life balance