Administrative Assistant, Finance

Job not on LinkedIn

🔥 0 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $76k - $96.1k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Ventura Foods

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📦 Logistics

💼 Consulting

📣 Marketing

Logistics • Consulting • Marketing

Ventura Foods is a company that specializes in the production and manufacturing of high-quality food products, focusing on culinary solutions for various sectors. They are involved in operations that include manufacturing, engineering, quality assurance, and supply chain management, with a commitment to employee development and customer satisfaction. The company is also dedicated to maintaining a high standard of operations through research and development, ensuring innovation in their offerings.

📋 Description

• Provide direct administrative support to the Finance leadership team and corporate headquarters • Manage calendars, travel coordination, confidential assignments, data entry, and financial reporting • Conduct data entry, compile reports, coordinate project timelines, and track action items for key financial projects • Develop and maintain finance reporting packages monitoring and communicating financial performance/results • Provide office management support to Finance leadership, headquarters teams, and other executives • Partner with Administrative Assistants on cross-functional initiatives and projects • Support employee onboarding and orientation, basic technology support, headquarters initiatives, and receptionist/front-desk coverage when needed • Organize and coordinate conferences, networking events, team meetings, training sessions, onboarding activities, and departmental events • Develop agendas, coordinate travel, arrange venues, and manage supplies and equipment • Manage purchase requisitions and approvals through the Coupa system • Process and track invoices, including sponsorships, shipping expenses, and vendor payments • Provide additional support for ad hoc projects and assigned responsibilities

🎯 Requirements

• High School/GED is required • 3+ years of experience supporting executive-level leaders as an Administrative Assistant or performing financial data entry or data compiling responsibilities is required • Ability to travel up to 5% • Excellent oral and written communication • Ability to work discreetly with confidential information and situations • Detail oriented • Proactive with excellent judgment • Able to multitask, prioritize, work on schedule and within deadlines • Basic finance knowledge and ability to compile data when direction is provided • Fast learner and motivation to learn new skills • Intermediate to advanced knowledge of Microsoft Office software (Word, PowerPoint, Excel, Outlook), Data Tracker, Visio, Corel Draw, and Adobe • Experience with basic financial understanding • Associate degree (or equivalent) in Business Administration or a related field is preferred • Prior experience in food service and/or manufacturing industry preferred

🏖️ Benefits

• Medical, Prescription, Dental, & Vision – coverage beginning on your 1st day for eligible employees • Profit Sharing and 401(k) matching (after eligible criteria is met) • Paid Vacation, Sick Time, and Holidays • Employee Appreciation Events • Employee Assistance Programs • Career growth opportunities • Training • Safe environment