Executive Administrative Assistant

Job not on LinkedIn

🔥 4 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $55.2k - $86.3k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Chapters Health System

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1983

🏥 Healthcare

⚕️ Healthcare Insurance

🤝 Non-profit

Healthcare • Healthcare Insurance • Non-profit

Chapters Health System is a comprehensive healthcare organization recognized as a Great Place to Work® for seven consecutive years. It operates a variety of services including palliative medicine, hospice care, and grief services across the Mid-Atlantic and Southeast regions of the United States. Chapters Health System is dedicated to offering coordinated, compassionate care for patients of all ages and conditions, with an emphasis on emotional and spiritual support. The organization also engages in community support through volunteer opportunities, personal and corporate giving, and its Life's Treasures Thrift Stores. As a not-for-profit, Chapters Health System is committed to being a supportive partner for patients, families, and healthcare professionals.

📋 Description

• Provide administrative support and office management for one or more Chief Officers • Manage calendars, appointments, expense reports, correspondence, travel plans, itineraries, agendas, and travel meeting documents • Anticipate needs and provide overall administrative support for assigned executives • Serve as backup for the receptionist/reception area • Manage records, manuals, databases, and files • Compose and distribute correspondence, announcements, memoranda, spreadsheets, and related materials • Maintain strict confidentiality of Company information and operational documents • Facilitate smooth communication between assigned executives and internal departments • Process invoices, purchase orders, and expense reports as needed • Maintain department budget and expense files • Provide coverage in the administrative suite as directed • Prepare executive-level committee meetings and strategic planning sessions • Record meeting minutes • Perform other duties as assigned • Represent the Company professionally and provide quality services to clients • Comply with applicable regulations, Company policies, procedures, and standard practices • Observe health, safety, and security practices • Maintain confidentiality of patients, families, colleagues, and sensitive situations • Use resources responsibly and participate in organizational, departmental, individual, quality improvement, research, educational, and professional development activities

🎯 Requirements

• High school diploma or GED required; a college degree preferred or an equivalent combination of education and experience • Minimum of three (3) years’ experience in an administrative support and office management capacity to a senior executive • Superior written and verbal communication skills with the ability to interact professionally with internal and external customers • Advanced skill in Microsoft Office software (Word, Excel, PowerPoint, Outlook) • Highly organized with the ability to successfully manage multiple priorities simultaneously, effectively and efficiently while maintaining confidentiality • Ability to work with minimal oversight • Ability to anticipate needs and demonstrate initiative when appropriate • Able to perform with a high degree of accuracy while meeting deadlines • Ability to remain calm and professional in stressful situations and to maintain stability of performance under pressure and/or opposition • Satisfactorily complete competency requirements for the position • Consent to drug and/or alcohol testing after a conditional offer of employment • Ongoing compliance with the Drug-Free Workplace Policy • Eligibility verification through the Florida Care Provider Background Screening Clearinghouse after a conditional offer and ongoing eligibility