Administrative Assistant, Student Success Services – Legal

🕒 August 6

🏄 California – Remote

🏄 California – Remote

💵 $24 - $32 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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National University

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📚 Education

👥 B2C

🌍 Social Impact

Education • B2C • Social Impact

National University is a higher education institution dedicated to providing accessible and quality education to a diverse range of students, including non-traditional learners and military-affiliated students. It offers a variety of undergraduate, graduate, and doctoral programs across multiple disciplines such as education, business, healthcare, social sciences, and technology. National University emphasizes a supportive learning environment and innovative teaching methods, aiming to empower students and enrich their academic and professional journeys.

📋 Description

• Provide administrative and operational support across multiple teams in a shared services capacity • Support invoicing and payment processing, including submitting invoices to Accounts Payable and tracking status • Assist with contract processing by routing documents for review and signature; do not draft contracts or provide legal review • Provide calendar and scheduling support for AVPs and leaders • Coordinate meetings, onsite events, room reservations, food orders, and event logistics • Manage travel coordination and conference registrations • Support purchasing activities, Amazon ordering, supply requests, and expense reports • Manage corporate food delivery accounts for team meetings and events • Provide backup administrative support to other teams • Respond to routine inquiries and provide general administrative assistance • Maintain organized electronic and physical records, files, and documentation • Prepare, format, proofread, edit, assemble, paginate, and distribute legal documents • Assist with document routing, signature coordination, mail transmissions, and special document handling • Prepare materials and support coordination of team meetings • Perform other administrative duties as assigned

🎯 Requirements

• Bachelor’s degree in any field preferred • Three (3) years relevant experience in an administrative support role • Preferred experience supporting a department within a university setting • Experience in a legal setting a plus • Strong organizational skills with attention to detail, accuracy, follow through, and ability to manage multiple priorities • Ability to build positive working relationships and communicate effectively with diverse internal stakeholders • Working knowledge of office administration practices, systems, policies, and procedures • Knowledge of purchasing, supplies, and basic inventory processes • Ability to problem solve routine issues, gather information from standard sources, and follow established procedures • Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) • Experience with enterprise systems preferred • Demonstrated professional judgment, accountability, and reliability • Ability to work independently in a fast-paced setting with changing priorities • Ability to handle sensitive, confidential, and legally privileged information with discretion and professionalism

🏖️ Benefits

• Comprehensive well-being benefits for you and your family • Total rewards package • Remote work arrangement • Occasional local travel for events or administrative support