Administrative Assistant – Student Success Services, Legal

🔥 0 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $24 - $32 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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National University

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📚 Education

👥 B2C

🌍 Social Impact

Education • B2C • Social Impact

National University is a higher education institution dedicated to providing accessible and quality education to a diverse range of students, including non-traditional learners and military-affiliated students. It offers a variety of undergraduate, graduate, and doctoral programs across multiple disciplines such as education, business, healthcare, social sciences, and technology. National University emphasizes a supportive learning environment and innovative teaching methods, aiming to empower students and enrich their academic and professional journeys.

📋 Description

• Provides administrative and operational support across multiple teams in a shared services capacity • Supports invoicing and payment processing, including submitting invoices to Accounts Payable and tracking status • Assists with contract processing by routing documents for review and signature • Provides calendar and scheduling support for AVPs and leaders, including coordinating meetings and managing logistics • Coordinates onsite events and meetings, including room reservations, food orders, and general event logistics • Manages travel coordination and conference registrations • Supports purchasing activities, Amazon ordering, supply requests, and expense reports • Assists with corporate food delivery accounts for team meetings and events • Serves as backup administrative support for other teams • Responds to routine inquiries and provides general administrative assistance • Maintains organized records, files, and documentation • Supports preparation, formatting, proofreading, editing, assembly, pagination, and distribution of legal documents • Maintains and retrieves electronic and physical files and assists with document routing, signature coordination, mail transmissions, and special handling • Prepares materials and supports coordination of team meetings • Performs other administrative duties as assigned

🎯 Requirements

• Bachelor’s degree in any field preferred • Three (3) years relevant experience in an administrative support role • Preferred experience supporting a department within a university setting • Experience in a legal setting is a plus • Demonstrated ability to work effectively as a collaborative team member • Strong organizational skills with attention to detail, accuracy, follow-through, and ability to manage multiple priorities • Ability to build positive working relationships and communicate effectively with diverse internal stakeholders • Working knowledge of office administration practices, systems, policies, and procedures, including purchasing, supplies, and basic inventory processes • Ability to problem solve routine issues, gather information from standard sources, and follow established procedures • Proficient in Microsoft Office applications: Word, Excel, Outlook, and PowerPoint • Experience with enterprise systems preferred • Demonstrated professional judgment, accountability, and reliability • Ability to work independently in a cooperative, service-oriented, fast-paced environment with changing priorities • Ability to handle sensitive, confidential, and legally privileged information with discretion and professionalism • Candidate must reside in San Diego, CA • Some travel required; occasional local travel within the greater San Diego, CA area

🏖️ Benefits

• Comprehensive well-being benefits for you and your family • Competitive pay and benefits packages • Development and advancement opportunities • Remote-first work perks